Temporary-Hourly

About the role

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, composing basic correspondence, and providing routine and general office support.

Responsibilities

• Respond to inquiries and resolve routine problems, ensuring timely answers and issue resolution.
• Compose, edit, maintain, and distribute mailing lists; create mail merges and perform mass mailings; photocopy and collate materials for communication and document retention.
• Prepare forms and documents, verify for discrepancies, and follow up to ensure accuracy.
• Enter data and generate reports from division‑specific systems to ensure accurate processing and record keeping.
• Maintain the presentation of common areas, including front desk, conference rooms, and breakroom.
• Perform other duties as assigned.

Requirements

Job Requirements

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing.
• May be required to use various equipment/supplies such as pens, pencils, and computer keyboards.

Required Knowledge, Skills, & Abilities

• Proficient knowledge of MS Office (Word, Excel, Outlook); data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (filing, answering telephones, supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Organization and time management skills.
• Proactive, punctual, and reliable.

Education

High School Diploma or Equivalent.

Experience

• High School Diploma and two (2) years of clerical/administrative experience in an office environment, or Associate’s Degree and one (1) year of clerical/administrative experience in an office environment.

Benefits

Nova Southeastern University offers competitive salaries and a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans, and more.