Temporary Billing Services Representative

We are seeking a Temporary Billing Services Representative to join our growing Client Accounting team for approximately 6 months. This role is available for a hybrid work schedule in any of our U.S. offices.

About the role

The primary function of this position is to prepare and edit prebills and generate client invoices for assigned attorneys.

Responsibilities

• Coordinate and maintain billing portfolios for assigned Billing Attorneys
• Review time entries to ensure proper matter coding, billing rates, and compliance with attorney/client/e-billing guidelines
• Follow up with attorneys and/or secretaries to ensure timely return of prebills
• Process all prebill revisions, including edit, transfer, and write-off of time, and ensure timely and accurate preparation of client invoices
• Apply internal policies and procedures related to billing adjustments and other special billing requirements
• Distribute invoices to clients via mail, email, or e-billing, as required
• Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
• Monthly review of Unapplied and Retainer accounts and timely application of same to client invoices
• Maintain record of special billing instructions for attorneys and clients
• Respond to attorney and client billing requests and inquiries
• Special projects as required

Qualifications

• 2+ years of billing or accounting experience preferred
• Bachelor’s degree or equivalent experience preferred
• Proficient in Outlook, Excel, and Word
• Law Firm experience and proficiency in Aderant or other legal billing software is a plus
• Understanding of electronic billing is a plus
• Strong analytical skills; ability to assess information, anticipate issues and outcomes, and make effective decisions
• Strong written and verbal communication skills; ability to exchange information and present ideas clearly and concisely
• Ability to organize time, prioritize workload effectively, and work independently
• Team player with a customer service focus

Pay

The anticipated pay range for this position varies by location:

• Palo Alto, New York, San Francisco: $29.83 – $40.36 per hour
• San Diego, Seattle, Washington, D.C.: $26.97 – $36.49 per hour

The actual base pay offered will depend on factors including the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location.