Temporary Administrative Assistant

About the Role

The Administrative Assistant performs various tasks to support the day-to-day functions of the office.

Responsibilities

• Greet visitors and direct them to the appropriate departments or personnel.
• Answer, screen, and forward incoming phone calls and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and reports.
• Support all departments with administrative tasks as needed.
• Assist with data entry, recordkeeping, and basic bookkeeping tasks.
• Maintain and update physical and digital filing systems.
• Order and maintain office supplies and equipment inventory.
• Handle incoming and outgoing mail and packages.
• Assist with ordering or coordinating business luncheons as needed.
• Ensure the office environment is clean, organized, and welcoming.
• Perform other related duties as assigned.

Requirements

• High School Diploma or GED required; some college preferred.
• Prior experience within an office setting preferred.
• Strong proficiency in Microsoft Software (Outlook, Word, Excel) and Adobe.
• Knowledge working with Syspro or similar ERP software preferred.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Commitment to integrity and confidentiality.

Physical Requirements and Work Environment

• Office-based role with standard working hours.
• Must be able to frequently use hands and talk or hear.
• Must be able to occasionally stand, walk, and reach with hands and arms.
• The noise level in the work environment is low to moderate.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.