Temporary Administrative Assistant

About the role

We are seeking a self-motivated and professional Administrative Assistant. They should be customer-oriented, with strong verbal and written communication skills, excellent organizational skills, with the ability to work both independently and as part of a team.

Responsibilities

• Efficient use of Microsoft Word and Excel to generate accurate and timely technical reports
• Effective use of our ERP software and support systems to perform the following key functions:
  • Job opening and closure
  • Billing
  • Procurement
  • Assisting with quotations and data transfer
• Daily use of Microsoft Outlook and Teams to communicate with internal and external stakeholders
• Assist in providing real-time scheduling support by booking appointments and preventing conflicts
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Answer phone, screen phone calls, and route callers to the appropriate party
• Greet and assist visitors
• Maintain polite and professional communication via phone, e-mail, and mail
• General clerical duties such as photocopying, faxing, and mailing, other duties as delegated by the Manager
• Maintain a clean and organized office area

Requirements

• Proficiency in MS Office (MS Word and Excel in particular)
• Strong attention to detail, including the ability to set priorities, manage multiple deadlines, and work under pressure
• Ability to work independently and in a team environment with minimal supervision
• Valid driver’s license
• Fluent in English language
• Must be willing to work overtime, weekdays, and weekends to meet customer service requirements

Preferred qualifications

• Superb written and verbal communication skills
• Aptitude for learning new software and systems
• Acumatica experience preferred but not required

Physical Demands

• Long periods of sitting; occasional periods of standing and/or bending
• Occasional lifting of up to 10 pounds
• Uneven or slippery walking surfaces
• Able to work overtime as needed

Benefits

• Health First: Medical, dental, and vision coverage for you and your family
• Peace of Mind: Company-paid short-term disability and life insurance
• Financial Well-being: 401(k) with generous match
• Time to Recharge: 3 weeks PTO, 7 paid holidays, plus volunteer time off
• Your Tools, On Us: Safety glasses and shoe programs
• More Than a Paycheck: Performance-based bonus opportunities
• Support When You Need It: Employee Assistance Program at no cost