Temporary Administrative Assistant

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes description, responsibilities, education/experience, skills, etc. No explicit Benefits, Pay, Schedule mentioned. There's a line: "This position is not eligible for benefits". That's a statement about benefits but says not eligible. Should we include Benefits section? The rule: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Here it states "This position is not eligible for benefits". That's specific content about benefits (i.e., not eligible). So we could include Benefits section with that statement. However, the rule says "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state something about benefits (not eligible). So we can include Benefits

Benefits

with a

stating not eligible. However, we need to consider if that is considered "real, specific content". It is specific: not eligible. So include. Pay: no mention. Schedule: no mention. So omit Pay and Schedule. We need sections: About the role (maybe description), Responsibilities, Requirements (education/experience), Qualifications? Might overlap with Requirements. The posting includes "What You'll Bring Education required..." etc. That's qualifications/skills. We can combine into Requirements and Skills sections. Let's decide: - About the role: description paragraph(s) about role purpose. - Responsibilities: list of responsibilities (the bullet list under "Your Key Responsibilities" and earlier paragraphs). - Requirements: education and experience required. - Skills: special skills, knowledge and abilities, plus maybe license etc. - Benefits: statement about not eligible. We must not repeat job title as heading. No Job ID etc. We need to use

• for any list of duties/requirements/benefits. So responsibilities list as ul. Requirements maybe list? Could be ul for education/experience. Skills list as ul. We need to preserve all substantive information; do not invent or summarize away detail. Must keep details like specific systems (Berea Engage, Argos, StarRez, Maxient, Smartsheets, Banner), etc. We need to remove boilerplate: references about references not contacted, EEO, etc. Also remove navigation, legal, duplicated lines. Also remove "Our Unique Culture" etc? That's substantive about mission but maybe not required? It's about college culture; could be considered part of About the role? Might be considered extra but it's substantive. However, we need to preserve ALL substantive information. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep the college description and mission etc. But we need to fit into sections. Could include an "About Berea College" section? Not in allowed headings list. Only allowed headings are those listed. We cannot create new headings besides those. So we must fit that info into existing allowed sections. Perhaps we can put college description under About the role (since it's about the role context). Or we could add a paragraph under About the role that includes the college description. That seems acceptable. We also need to remove duplicated lines: there may be duplicated sentences. We'll need to deduplicate. Let's extract content. First paragraph: "Please note that references provided at the time of application for staff positions will not be contacted until the applicant has been offered the position." That's boilerplate about references; maybe we should remove as it's not substantive to role? It's a procedural note. Might be considered boilerplate; but it's not EEO/legal. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This is about references; not sure if considered legal. Might be considered boilerplate but not explicitly listed. Safer to keep? It's not about role. I'd remove it as it's not substantive to job description. Next: "Description The Temporary Administrative Assistant provides administrative support to the Residential Education Program. This role ensures smooth office operations, supports departmental leadership, and facilitates essential functions related to student living on campus. The position demands a collaborative, detail-oriented professional capable of managing complex tasks and providing quality student services in a dynamic environment." That's About the role. Then: "Responsibilities include office management, budget coordination, system oversight, maintaining of confidential records, student account administration, providing supervision of student staff, and direct support Berea’s Great Commitment to residentiality." Then later: "Following long-standing tradition and practice at Berea College, this position includes responsibility for supervising, mentoring, and developing students in the College's integrated Work College Program. This supports student learning, career readiness, and the program's learning goals and outcomes. The Work College Program provides a developmental framework that guides student learning while creating a structured mentorship opportunity, with role-specific training that equips faculty and staff mentors to support student development. Faculty and staff mentors play an essential part in helping students connect their work-learning-service experiences with broader academic, professional, and personal development. For faculty, this aligns with Berea's tenure and promotion criteria." Then: "Your Key Responsibilities Administrative Support & Office Management Provide comprehensive administrative support to the Residential Education program, including managing calendars, arranging appointments, and overseeing daily office operations to ensure functionality and efficiency. Maintain accurate records by preparing, filing, and retrieving documents while ensuring the office is well-supported and organized. Communication & Coordination Serve as the liaison with the campus community, managing departmental correspondence. Respond to emails, phone calls, and mail to address inquiries and provide accurate information about residential living, campus programs, and student services. Coordinate communication regarding student housing processes, including roommate matching, room selection, and community applications. Leadership and Supervision Support and train labor students within the Residential Education offices, in collaboration with the Director of Residential Education. Oversee student staff to ensure excellence in customer service and administrative support. Event and meeting Support Arrange departmental events, meetings, and trainings, including scheduling, room reservation, catering, and agenda preparation. Attend meetings as requested, recording and distributing minutes. System Integration and Oversight Support the integration, maintenance, and optimization of department systems (eg Berea Engage, Argos, StarRez, Maxient, Smartsheets, and Banner). Act as an office-based consultant, collaborating with Berea College Information Technology to train staff on new technologies, ensure technology is functioning, and roll out any upgrades. Budget and Financial Support Prepare financial documents, including budgets, purchase orders, and check requests. Reconcile departmental budgets in coordination with supervision. Support the housing and meals billing process and reconcile student accounts. Residential Education-Specific Administrative Support Facilitate processes such as background checks, elective meal plan enrollment, and related Residential Education functionsProvide data and reports to support Residential Education program development and assessment. Adaptability & Collaboration Demonstrate flexibility and willingness to take on additional responsibilities as needed to support the Residential Education program." We need to turn these into list items. Then: "What You'll Bring Education required to ensure success in this position: High school diploma, required. Experience required to ensure success in this position: 1 – 2 years’ experience office management Experience in administrative support, required. Experience in higher education or Student Affairs is preferred Special skills, knowledge and abilities: Strong organizational and project management skillsExcellent written and verbal communication abilities. Proficiency in computer systems and software including, Banner, Argos, StarRez, DocuSign (preferred)Knowledge of basic bookkeeping and accounting procedures. Ability to manage confidential information with discretion. Strong interpersonal skills for effective collaboration across departments. License, certification, or registration necessary: None Physical requirements: Ability to navigate campus/public buildings and groundsAbility to occasionally life up to 20 lbs. Ability to sit for long periods of time with computer usage Environmental conditions: Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty. Ability to operate the following vehicles or equipment: Standard office equipment, such as computer, phone, fax machine, copier, printer." Then college description: "Founded in 1855, Berea College is nationally recognized as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls more than 1,500 students from 44 states and U.S. territories and more than 60 countries. Berea College admits students who are unable to afford tuition and provides every enrolled student with a fully funded degree that covers 100% of tuition, housing, food, supplies, and fees without loans, for all four years. Berea’s students excel in the College’s supportive yet demanding academic environment, and most are the first in their families to attend college. As one of only 10 federally recognized Work Colleges, all Berea students work 10-12 hours weekly in various positions across campus, building professional skills in a real-world learning environment. Washington Monthly ranked Berea College the #1 Best College for your Tuition and Tax Dollars, 2025. Berea also ranks #1 in educational access by The New York Times, 2023 and #1 for lowest educational debt by U.S. News and World Report, 2025 and 2026. Berea College is also the only institution in Kentucky to receive the 5-Star Rating from Money Magazine, 2026. Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 17,000) lies 40 miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu." Then mission statement: "Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here. This position is not eligible for benefits, however, Berea College still offers unique position opportunities you can read more about below. Our Unique Culture Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments. Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction. To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea Labor Supervision In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience. To learn more about the labor program office please see the following link Labor Program Office." We need to include Benefits section: statement "This position is not eligible for benefits". Also maybe mention unique position opportunities but that's vague; we can ignore as boilerplate. We need to avoid duplication: there may be repeated sentences like "Experience required to ensure success in this position:" appears twice?