Temp, Research Administrator - Scientific Operations

Essential Duties And Responsibilities

• Manage Discovery Research portfolio and scheduling of in Vitro and in Vivo analytical testing
• Review compound requests and availability for testing
• Identify and resolve any discrepancies on volume, availability or accessibility and restrictions of compounds requested for testing events
• Review and provide compound information including molecular weight, molecular formula, and compound purity for each compound to outsourced analytical laboratories
• Escalate or resolve any discrepancies identified with compounds and compound information in advance of analytical testing events
• Communicate Discovery Research updates and issues to cross-functional teams, including Scientific Project Managers and Project Coordinators, internal scientists, CRO staff and operational and logistics teams
• Review and triage all dose requests before preparing dosing documentation for outsourced in Vivo studies
• Prepare dosing documentation for in Vivo studies and work with external vendors to ensure that animals are reserved or secured for analytical needs
• Liaise with internal scientists to assess the prioritization of dosing and analysis, as necessary
• Regularly release compounds for plating and downstream testing from internal request systems once availability is confirmed
• Cook up and provide logistics oversight
• Escalate and communicate any risk to shipping activities or import/export of compounds or materials to global laboratory sites
• Manage trackers, scheduling and turn-around team for outsourced Discovery analytical work
• Provide operational support to a diverse team of Scientific Project Managers and Project Coordinators for Bioanalytical work within a client’s clinical portfolio
• Work in client-based computer systems to facilitate the following through data entry: study number generation, PO generation, material shipments, and timeline updates
• Organize required documentation for import permits and international shipments
• Submit finalized research and clinical reports to appropriate document repositories
• Perform transfer of files to archive folders
• Maintain established collaboration tools and input provided data
• Ensure compliance with client policies and procedures

Education and Experience

Bachelor’s degree and related industry relevant experience: administrative support in healthcare, pharma, or biotechnology
OR
Two-year college or university program certificate with 5 years of related industry relevant experience: administrative support in healthcare, pharma, or biotechnology

Skills and Ability

• Strong organizational and multi-tasking skills
• Clear and professional communication
• Proactive problem-solving and issue resolution
• Ability to manage competing priorities under tight deadlines
• Comfortable working independently in a remote environment

Supervisory Responsibilities

None

Physical Demands

While performing the duties of this job, the occupant is regularly required to:
Prolonged periods of sitting at a desk and working on a computer.
Prolonged use of computer and headphones for conference calls.
Communicate effectively via phone, video, and email.
Use hands and fingers to operate a computer and other office equipment.