Temp Admin

About the role

This temporary administrative role provides essential support to a busy jobsite office by organizing physical and digital records, performing accurate data entry, and assisting with basic accounting and project documentation. The position requires strong attention to detail, comfort working in spreadsheets, and the ability to learn and use systems such as Procore and Salesforce while supporting day-to-day office operations on-site.

Responsibilities

• Sort, organize, code, box, and file physical documents to maintain an orderly and accessible records system.
• Perform accurate data entry and maintain up-to-date records in spreadsheets and other systems.
• Answer and handle incoming phone calls in a professional and courteous manner.
• Assist with ticket matching and documentation to support project and financial tracking.
• Support purchase order (PO) processing, including reviewing POs and matching them to contract numbers.
• Assist with basic accounts payable and accounts receivable (AP/AR) tasks as directed.
• Work within Excel spreadsheets to input, track, and review data.
• Utilize or learn Procore to support construction and project management needs.
• Assist with Salesforce and other customer relationship management (CRM) or job-related systems.
• Support onboarding-related administrative tasks as needed.
• Carry out additional administrative tasks and office support duties as assigned by the supervisor.
• Communicate proactively with the supervisor, asking questions to clarify tasks and expectations.

Requirements

• 1 to 3 years of administrative experience, ideally in a construction or general contractor environment.
• Proven administrative support experience, including organizing files and managing documentation.
• Strong data entry skills with a focus on accuracy and consistency.
• Proficiency working with Excel spreadsheets for data entry and recordkeeping.
• Experience reviewing purchase orders and matching them to contract numbers.
• Some exposure to onboarding processes and related administrative tasks.
• Familiarity with Procore, Salesforce, or other CRM and project management systems, or the ability to learn them quickly.
• Strong attention to detail and organizational skills.
• Reliable attendance and the ability to work the full on-site schedule from 7:00 AM to 3:00 PM.
• Effective verbal communication skills and comfort asking questions and seeking clarification.
• Ability to commute reliably to the Chantilly jobsite.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative or office experience preferred.
• Previous experience with accounts payable, accounts receivable, purchase orders, or invoice matching is helpful.
• Comfort working in spreadsheets and handling numerical information.
• Experience with Procore and/or Salesforce is a plus.
• Background in construction or working with a general contractor is beneficial.
• Demonstrated reliability, professionalism, and willingness to support a variety of administrative tasks.

Work environment

This role is fully on-site, working Monday through Friday from 7:00 AM to 3:00 PM at a jobsite trailer near the IAD airport in the Chantilly area. The work environment is a construction-related field office, where you will collaborate closely with project and office personnel and spend most of the day working at a desk with computers, phones, and physical files. The setting is fast-paced and detail-oriented, with frequent interaction regarding project documents, purchase orders, and financial records. You should be comfortable working in a trailer office on an active jobsite and commuting reliably to the location each day.

Pay

The pay range for this position is $31.50 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax