Technology Procurement Specialist

Non-exempt, full-time position.

About the role

The Technology Procurement Specialist sources, purchases, coordinates, and manages technology products and vendor partnerships that support business operations, project delivery, and customer solutions. This role collaborates with sales, project management, project coordination, operations, and vendor/manufacturer partners to ensure timely procurement of technology equipment, software, and services while maintaining accurate pricing, cost control, quality standards, inventory visibility, and strong supplier relationships.

Responsibilities

• Procurement & Purchasing: Source and procure technology-related products, equipment, software, and services. Obtain quotes, compare pricing, evaluate availability, and identify competitive vendor options. Create and manage purchase orders, vendor agreements, and related documentation. Ensure purchases align with budgets, project requirements, customer expectations, and company standards. Track orders from placement through delivery and resolve delays, discrepancies, backorders, or substitutions. Confirm inventory availability before processing orders.
• Vendor Management & Partnerships: Engage in vendor negotiations and ongoing relationship management with technology manufacturers, distributors, and service providers. Work with sales to negotiate pricing programs, rebates, discounts, shipping agreements, and other favorable terms. Track vendor contract obligations and monitor adherence to agreed-upon terms. Evaluate supplier performance, pricing, lead times, service levels, and overall value. Manage AV Edge partnerships and ensure project registrations with vendors are utilized when applicable.
• System Pricing & Data Management: Maintain vendor contacts, pricing updates, and procurement information in Technology Tools SharePoint. Update pricing, vendor codes, and related purchasing information in D-Tools with engineering. Maintain accurate procurement records, vendor documentation, contract details, and purchasing reports. Reconcile and review ordering file discrepancies with internal teams. Prepare procurement reports, purchasing analytics, and usage reporting, including State of Minnesota quarterly usage reporting.
• Project, Sales & Internal Team Support: Collaborate with Project Managers, Project Coordinators, Sales, Operations, and AV team members to identify procurement requirements and support project needs. Ensure products and services are ordered and delivered according to project schedules and customer requirements. Review and update pricing on quotes as needed. Assist in reviewing orders for final cost allocation and fully handle small orders. Support RFP and bid response processes, product substitutions, value-engineering opportunities, and solution options.
• Financial & Administrative Responsibilities: Review invoices and resolve pricing, ordering, or receiving discrepancies. Monitor spending against budgets, project estimates, and purchasing agreements. Support accurate reporting for vendor programs, rebates, discounts, and purchasing activity. Maintain organized records for procurement, accounting, project management, and vendor follow-up.
• Core Values: Serve as a Steward of iSpace core values: expertise, resourcefulness, valuing partnerships, teamwork, fun, and ownership.

Requirements

• Associate's or Bachelor's degree in Supply Chain Management, Business, Technology, or related field, or equivalent experience.
• 3+ years of procurement, purchasing, supply chain, technology, or related experience.
• Strong negotiation and vendor management skills.
• Experience with purchase orders, inventory management, and contract administration.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment.

Preferred Qualifications

• Experience purchasing AV, IT, networking, workplace technology, or construction-related technology products.
• Knowledge of ERP, procurement, or project management software.
• Experience with RFPs, RFQs, and bid analysis.
• Understanding of technology product lifecycles and supply chain logistics.

Skills

• Analytical Skills: Ability to observe, investigate, and interpret situations to develop and mitigate risks involved with complex solutions.
• Communication: Strong listening, comprehension, and written/verbal expression. Keeps others informed and selects appropriate communication methods.
• Innovation: Develops innovative approaches and ideas. Displays original thinking and creativity.
• Problem Solving: Develops alternative solutions, gathers and analyzes information, identifies problems early, and resolves them effectively.
• Organization and Follow-Through: Manages multiple priorities, details, deadlines, and follow-up items with accuracy and consistency.
• Computer Skills: Proficient in Microsoft Office Suite, including advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis, reporting). Experience with ERP, purchasing, inventory management, CRM, or procurement software. Familiarity with D-Tools or similar platforms, vendor portals, manufacturer websites, and order management systems.

Key Competencies

• Vendor Relationship Management
• Strategic Sourcing
• Cost Management
• Negotiation Skills
• Project Coordination
• Inventory Planning
• Contract Administration
• Problem Solving
• Analytical Thinking
• Customer Service
• Accuracy and Follow-Through

Benefits

• Medical, Dental, and Vision Insurance
• Company-Paid Life and Disability Coverage
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Comprehensive Paid Time Off (PTO)
• Floating Holidays
• Profit Sharing Bonus eligibility

Pay

$31.25 - $38.46 per hour (non-exempt).