Tech Community Prog Specialist Pubs (E3535C)

About the role

The incumbent establishes a strong liaison with all levels of volunteers within the Publications and other Robotics & Automation Society Boards and Committees as assigned, on all matters related to the operations of the Board and Committee's areas.

Responsibilities

• Handle meetings, agenda, minutes, and action items for designated committees and Boards. Provides Executive Director, President and Vice Presidents high level administrative support.
• Oversees administration of assigned Committee Meeting Programs to include review and cataloging of MOU’s and contracts, meeting specifications and agendas, committee conference calls, follow-up implementation of Committee initiatives and webinar and other activity coordination.
• Makes sure the Finance & Budget of assigned projects is reported out to Society Governance and Operations Manager and Executive Director. Updates budget worksheets for all of the RAS assigned Committees and Boards, consolidates the budgets into one file for RAS Operations Manager, Executive Director and Board review.
• Liaises with Corporate and Business management within the IEEE OU’s for contracts and legal issues, risk (OFAC), Sister Societies, TA Management and other IEEE Councils as assigned by Executive Director.
• Conducts data analysis of programs, researches new opportunities and conducts market analysis related to assigned committees and recommends new initiatives and processes to increase efficiency, effectiveness and develop new projects and programs.
• Continuously improves the quality and information included in IEEE governance documents as needed. Communicates with all Volunteers and Staff involved in assigned Committees, Boards, projects and boards and provides content for website and other communications channels.
• Develops and maintains content development and distribution, and information dissemination. Inform volunteers of policy changes and supporting procedures.

Qualifications

• Bachelor's degree or equivalent experience in business strategy, global marketing, strategic management or a related discipline.
• Master's or other advanced degree related field preferred.
• 2-4 years of experience with designing and executing large programs, particularly in the areas of leadership and professional development.
• Prior association experience preferred.
• Experience in program and project analysis, program development and implementation, and communications planning, including the ability to translate business goals and strategy into clear communications, and implement programs/projects.
• Individuals who are working toward or who have earned either the Project Management Professional (PMP) designation, Certified Meeting Planner (CMP), or the Certified Association Executive (CAE) credential will benefit from the body of knowledge mastery associated with those credentials.
• Strong project management skills, with focus on execution and deliverables.
• Sound working knowledge of current technology trends, and of industry and business in general.
• Knowledge of IEEE-related industries and technologies is desirable.
• Must be able to use the internet for research.
• Web communications skills with demonstrated experience in web-based communications using the web as a marketing tool including new and interactive/digital media preferred; high level of proficiency in Microsoft Office suite required.
• Proficiency with using Powerpoint and Excel is a requirement.
• Familiarity with Projectmanager.com or other project tracking tools is a plus.
• Must be able to work independently, prioritize tasks, meet deadlines, interface with multiple stakeholders, and demonstrate flexibility and creativity in a dynamic work environment.
• Must establish effective working relationships with high-level Robotics & Automation Society volunteers of which many will be internationally based. Must develop a strong working relationship with other organizational units to ensure coordinated efforts with respect to common goals and successful projects can be accomplished.
• Daily interaction with volunteers will require the ability to positively influence and gain support for ideas and recommendations proposed.
• Must have experience in negotiating and securing contracts with outside vendors, and ensuring that contractual obligations are fulfilled.
• Must be a conceptual, creative thinker with a strong business acumen to juggle multiple business priorities including balancing strategic and operational decision-making.
• Must be able to effectively balance the intricacies of the volunteer governance model within an employee personnel structure.
• Must be able to identify and analyze operations management reports including budgeting and organization metrics.
• Strong organizational skills and attention to detail is required.
• Must demonstrate resourcefulness in reasoning and thinking through all various aspects of a problem and acts decisively in handling difficult issues for which no precedent exists.