Team Leader, Office Management

About Capital Dynamics

Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries and direct investments) and clean energy. Established in 1988, the firm oversees more than USD 15 billion in assets under management and advisement and employs approximately 150 professionals across 14 offices in Europe, North America, and Asia. The firm is recognized for responsible investment, receiving Five‑Star ratings from PRI and strong GRESB benchmarking for its clean energy strategy.

The Opportunity

We are seeking an experienced Team Leader to head Capital Dynamics’ global Office Management function, based in New York and reporting to the Senior Vice President, Office & Facilities Management. The role oversees office operations across all 14 global offices, manages local Office Managers in London, Milan, Tokyo, and Zug, sets global Office Services policy, leads capital projects, and provides backup support for the CEO’s diary management.

Key Responsibilities

• Act as day‑to‑day point of contact and line manager for local Office Managers in London, Milan, Tokyo, and Zug.
• Develop and enforce global Office Services policies and procedures.
• Maintain global Office Management information and services platforms.
• Coordinate and organise large meetings and off‑site events worldwide.
• Draft and review company‑wide communications related to Office Services.
• Own intranet content and oversee the corporate calendar.
• Take full ownership of projects from conception to delivery, delegating and supervising as needed.
• Coach and support other Office Managers.
• Partner with the Head of Office Management to deliver capital projects.
• Manage day‑to‑day operations of the New York office, including monthly in‑house lunch, holiday party, and summer activity.
• Keep the New York office stocked and organised (pantry items, stationery, etc.).
• Provide backup holiday cover for CEO diary management and support.

Experience

• Experience working within a global team or organization at a country‑wide level.
• Proven track record as an operator – self‑starter, reliable, solution‑oriented, and highly organised.
• Ability to interface confidently across departments and all ranks.
• Experience managing or supervising others in office management or general administration.
• Knowledge of corporate governance, office administration, and management systems.
• Experience with local office event planning and management, or meaningful exposure to it.
• Proactive in mitigating, managing, and escalating issues before they become problems.

Skills

• Ability to supervise direct reports across time zones and cultures.
• Strong problem‑solving skills with sound judgement for prioritisation.
• Natural collaborator with relationship‑building capabilities.
• Excellent written and verbal communication.
• Good IT proficiency: MS Office Suite (Outlook, Word, Excel, PowerPoint), CRM tools, Concur, Zoom/Teams.

Education & Qualifications

• Bachelor’s degree strongly preferred, but not essential.
• Fluent English (oral and written) – essential.
• Proficiency in another European language – an advantage, not essential.

Compensation

Base salary range: USD 100,000 – 120,000 plus bonus.