Team Coordinator

About the role

The Team Coordinator at SendCutSend plays a critical role in supporting daily operations, maintaining an organized and welcoming workplace, and helping create an exceptional employee experience. This position serves as a central point of coordination for office operations, employee engagement initiatives, company events, travel planning, and administrative support.

Responsibilities

• Maintain clean, organized, and fully stocked employee spaces including kitchens, breakrooms, conference rooms, refreshment stations throughout the facility, and common areas
• Manage inventory and ordering of office snacks, beverages, kitchen supplies, uniforms, and other workplace essentials
• Coordinate daily catered lunches and work closely with micro market vendors to ensure food availability on non-catered days
• Greet visitors, answer and direct front door inquiries, and provide a welcoming first impression of SendCutSend
• Plan and coordinate employee celebrations, recognition activities, and company-wide gifting programs, including sourcing, budgeting, ordering, packaging, and distribution for birthdays, anniversaries, onboarding swag bags, holidays, appreciation gifts, and company milestones
• Serve as a point of contact for vendors, catering partners, and office service providers
• Cook up and distribute meals for employees
• Coordinate and book employee travel arrangements, including flights, hotels, rental cars, transportation, and itineraries for employees across multiple company locations
• Support planning and execution of company events, team activities, meetings, and culture initiatives
• Aid in onboarding logistics for new hires, including workspace setup, supplies, and welcome coordination
• Manage company-wide uniform ordering, inventory, and distribution for employees across all facilities
• Support leadership and departments with administrative tasks, scheduling, and special projects as needed
• Monitor office supply levels and proactively resolve operational or organizational needs
• Help foster a positive, organized, and team-oriented work environment

Requirements

• High school diploma or equivalent required
• 1+ years of administrative, office coordination, hospitality, or customer service experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• Comfortable working independently with minimal supervision
• Proficiency with Google Workspace and/or Microsoft Office
• Strong attention to detail and follow-through
• Ability to maintain professionalism and confidentiality when handling sensitive information
• Reliable attendance and dependable work ethic
• Positive attitude with a team-first mindset

Qualifications

• Experience supporting office operations in a manufacturing, warehouse, or fast-paced operational environment
• Experience coordinating events, employee engagement activities, or travel arrangements
• Vendor management or purchasing/order coordination experience
• Familiarity with budgeting, invoice tracking, or expense reconciliation
• Experience working with catering vendors or workplace hospitality services

Essential Physical Requirements

• Ability to stand and walk for extended periods throughout the workday
• Frequent bending, reaching, and stocking of supplies and refreshments
• Ability to move throughout the facility regularly to support operational needs
• Ability to operate standard office equipment including computers, phones, printers, and copiers

Work Environment

• Fast-paced manufacturing and office environment
• Combination of administrative desk work and active movement throughout the facility
• Frequent interaction with employees, leadership, vendors, and visitors
• May require occasional schedule flexibility to support company events or special projects
• Collaborative, team-oriented culture focused on supporting employees and maintaining an exceptional workplace experience

Benefits

• Medical, Dental, & Vision coverage
• Paid holidays + PTO
• 401K with company match
• Tuition reimbursement
• Paid parental leave
• Short-term disability
• Lunch provided daily
• Employee discount on parts

Pay

$28.00 - $32.50/hour

Schedule

Full-time