Team Assistant 6 Months Fixed Term Contract
What Will You Do?
- Provide General Secretarial Support to the Assigned Group Executive and Heads
- Arranging meetings and managing the diaries of the assigned Group Executive and HODs
- Compiling of monthly reports for circulation per agreed timelines
- Arranging and coordinating departmental meetings as and when necessary
- Typing of reports, letters, presentations, circulars and general correspondence
- Handling and managing departmental queries
- Travel Arrangements
- Responsible for the end-to-end travel arrangements for the assigned Group Executive, Heads and the division
- Processing all financial/budget requests for sign-off
- Maintaining minute taking
- Drafting agendas for the periodic meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines
- General Administrative Duties
- Follow up on deadlines to subordinates by means of electronic task requests
- Diarizing committee circulars and deadlines
- Aiding with budget control
- Managing the departmental documents on SharePoint through editing, version control and publishing
- Uploading month end reports on SharePoint
- Booking meeting rooms as requested
- Stationery orders
- Responsible for Invoices and Opex management
- Aid with basic administration duties and project coordination support (logistics for projects)
- Aid with event management
What Will You Get in Return?
We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround Time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Closing Date
Closing date: 06 August 2026
Our Commitment to Transformation
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.