TDI - Administrative Operations - Purchaser II

Do you have a passion for public state service and enjoy making a difference? The Texas Department of Insurance (TDI) is hiring! We regulate the insurance industry, administer the Texas workers' compensation system, perform the duties of the State Fire Marshal's Office, and educate and protect consumers. The Texas Department of Insurance is located in the Capitol Complex, in the Barbara Jordan Building at 1601 Congress Avenue in Austin, near the Texas Capitol.

Benefits

• Flexible work schedules
• Work-life balance
• 96 hours of accrued vacation a year
• 96 hours of accrued sick leave a year
• 20+ holidays every year
• Career advancement opportunities
• Free parking
• 401(k) and 457 Programs
• State of Texas retirement plan with a lifetime annuity through the Employee Retirement System of Texas (ERS)
• Free comprehensive medical insurance for full-time employees and 50% off premium costs for dependents (state pays other 50%)
• Optional benefits like dental, vision, life insurance, and many more
• Qualified employer for the Federal Public Service Loan Forgiveness Program

About the role

This position performs routine (journey-level) purchasing and procurement work for the Procurement Office in the Administrative Operations Division. Work involves purchasing and procuring goods and services using guidelines, rules, policies, and laws. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Responsibilities

• Travel is required up to 5% of the time. If travel is over 10%, you must maintain a state of Texas Driver's License
• Sources a requisition to a purchase order in compliance with State procurement laws, rules, and regulations, and all related requirements and responsibilities associated with making a purchase
• Orders goods and services and enters information into state and/or agency purchasing systems using guidelines, rules, policies, and laws
• Prepares, reviews, and tracks purchase orders; tracks the status of requisitions and purchase orders; receipt of material, and compliance with purchase orders
• Prepares and reviews bids and orders to verify accuracy, terminology, and specifications; prepares and distributes bid invitations to vendors; reviews and tabulates bids and orders to determine lowest and best bids or bids that provide best value
• Maintains and reviews various purchasing and procurement reports and records and maintains files
• Analyzes vendor responses to determine best value, negotiate with vendors to develop best offer/proposal, and award purchases
• Monitors vendor performance to ensure proper and timely delivery of goods and services
• Assists with negotiating settlement complaints and resolving disputes
• Assists with monitoring legal and regulatory requirements pertaining to purchasing and procurement
• Provides technical assistance and guidance to purchasing staff, other agency staff, and vendors regarding state and agency purchasing regulations, policies, and processes
• Performs other duties as assigned

Requirements

• 30 college hours
• One (1) year experience in the purchasing and procurement of goods and services, or a field related to the assignment
• Certified Texas Contract Developer (CTCD) certification required to be obtained within six (6) months of employment
• Regular work attendance
• Travel may be required for up to 5% of the time. If travel is 10% or more, you must maintain a state of Texas Driver's License

Note: Education and experience relevant to position requirements may be substituted for one another on a year-for-year basis.

Qualifications

• Experience with the Centralized Accounting Payroll and Personnel (CAPPS) system

Skills

This position requires demonstrated knowledge of:

• State laws, rules, procedures, and regulations relevant to job requirements
• Business or program terminology, spelling, punctuation, grammar, typing formats, and word processing techniques, software, and procedures

This position requires demonstrated skill in:

• Problem solving and critical thinking
• Using Microsoft Office software applications, including Word, Excel, Outlook, and SharePoint
• Using personal computers sufficient to enter and extract data from related systems and programs such as Centralized Accounting Payroll and Personnel (CAPPS) and other systems required to perform the job
• Developing goals and objectives
• Negotiating agreements

This position requires the demonstrated ability to:

• Communicate and work effectively with a wide range of people with varied skills, knowledge, and backgrounds
• Maintain the confidentiality of sensitive information
• Analyze and solve work-related problems and work independently on a variety of administrative work and technical assignments
• Manage and coordinate multiple tasks and priorities to meet necessary deadlines
• Work both independently and as a team player
• Establish and maintain effective working relationships with both internal and external customers
• Perform mathematical computations
• Develop methods and procedures for locating supply sources

The interview will include a writing skills and attention to detail activity.