Tax Administrative Assistant

Gelfand, Rennert & Feldman is seeking a Tax Administrative Assistant to join our team of dedicated professionals in our Nashville, TN office. This role requires the ability to work overtime hours and weekends, as needed during tax season.

Responsibilities

• Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and reporting foreign bank accounts
• Create, maintain, and monitor tax-related projects and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met
• Coordinate with tax and account management personnel for procuring required documentation for filing tax returns and tax-related payments
• Provide supporting documentation for account managers to use to book payments and receivables in AgilLink
• Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing
• Assemble and coordinate all documentation necessary for requests to the e-file department
• Monitor status of tax returns/extensions and notify staff and managers of rejections or other errors
• Maintain awareness of return diagnostics to point out possible impediments to the filing process
• Assist with scanning and filing tax documents while maintaining proper filing procedures for effective record keeping
• Prepare tax returns and other correspondence for shipping via certified mail, express/priority mail, and FedEx as necessary
• Monitor booking of tax AJEs
• Upload tax documents and other tax-related paperwork into electronic tax binders
• Maintain knowledge and awareness of federal and multi-state due dates, forms, and filing requirements
• Assist in tracking K-1’s and other tax-related documents
• Draft IRS and other tax authority correspondence when requested
• Assist in researching multi-state and multi-entity types filing parameters and prepare charts for filing requirements for firm employee use
• Other projects and duties as assigned

Requirements

• High School Diploma is required
• Bachelor's degree in finance or accounting (preferred)
• Tax or accounting internship experience is a plus
• Proficiency in Microsoft Office Suite applications, notably Excel and Word
• Familiarity with AgilLink, GoSystems, or CCH Axcess is a plus
• Career ambition within tax and accounting
• Strong attention to detail, organization, and problem-solving skills
• Solid interpersonal skills including communication, time management, adaptability, active listening, and critical-thinking

Pay

The annualized base pay range for this non-exempt, overtime-eligible role is expected to be between $45,000 - $57,000. Actual base pay could vary based on factors including experience, subject matter expertise, geographic location, and skill set. Other rewards may include an annual bonus and a comprehensive benefits package.

Schedule

This position is fully in-office and requires the ability to work overtime hours and weekends, as needed during tax season.