Talent Coordinator

About the Role

Under the direct supervision of the Director of Talent Acquisition, the Talent Coordinator provides day-to-day administrative and operational support to the Talent Acquisition team, ensuring a seamless and efficient recruiting process. This role is responsible for creating and managing job postings, generating offer letters, tracking background checks, maintaining recruiting data, and supporting candidate lifecycle activities. The Talent Coordinator also assists with early career recruiting initiatives, recruiting projects, and other talent-related programs while maintaining the highest standards of accuracy, confidentiality, and professionalism. This position plays a critical role in delivering an exceptional candidate experience and supporting the organization's hiring goals.

What You Will Do

• Provide administrative and coordination support to the Talent Acquisition team across all stages of the recruiting process
• Create, post, and maintain job postings across internal and external recruiting platforms
• Generate offer letters and other candidate-related employment documentation, ensuring accuracy and timely delivery
• Track and monitor background checks, pre-employment requirements, and onboarding milestones, following up as needed to ensure completion
• Assist with scheduling interviews, coordinating candidate communications, and supporting hiring managers throughout the recruitment process
• Support early career recruiting initiatives, including internship programs, university partnerships, campus recruiting events, and workforce planning activities
• Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS) and other talent systems
• Prepare recruiting reports, metrics, and documentation to support talent acquisition objectives and hiring decisions
• Assist with talent acquisition projects, process improvements, employer branding initiatives, and other ad hoc assignments as needed
• Handle confidential candidate and employee information with the highest level of discretion and professionalism
• Collaborate with cross-functional teams to ensure an outstanding candidate experience from application through onboarding
• Perform other duties as assigned to support Talent Acquisition and organizational goals. Responsibilities and priorities may evolve based on business needs

What You Will Need To Be Successful

• Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred
• 1-3 years of administrative, recruiting coordination, HR, or talent acquisition experience preferred
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple priorities, deadlines, and competing demands in a fast-paced environment
• Excellent verbal and written communication skills with a customer-service-oriented mindset
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams
• Experience using Lever - Applicant Tracking Systems (ATS), HRIS platforms, or recruiting technologies preferred
• Strong problem-solving skills and the ability to work independently while collaborating effectively with a team
• Demonstrated ability to build positive relationships with candidates, hiring managers, and internal stakeholders
• Interest in talent acquisition, recruiting operations, and early career talent programs

Supervisory Responsibilities

None

Special Requirements/Physical Demands/Working Conditions

• Work is primarily performed in an office setting with minimal health or safety hazards. Noise level and temperature is moderate
• Minimal lifting or climbing
• This position is expected to be fully in-person, onsite
• Requires operating office machines such as, but not limited to, computers, copiers, scanners, and phones
• Works in a dynamic environment with shifting priorities and evolving contract requirements

Communication Skills

• Ability to read and interpret basic documents
• Ability to write routine correspondence such as letters and memos
• Communicate clearly and effectively with team members and stakeholders to support project execution

Reasoning Ability and/or Critical Thinking

Work situations require consideration and interpretation of circumstances or information to choose the most effective response. Solutions may be technical, yet relatively straightforward and well-defined once problems are understood.

Benefits

• 100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
• 401k Program w/ Direct Benefit
• 100% Employer-paid Life Insurance
• Long Term Disability
• Profit Sharing and Discretionary Bonus Program
• Education/Training Reimbursement Benefit
• Paid Time off and Holiday Time Off