Talent Acquisition Specialist

About the role

This is not a passive recruiting role. This is an active sourcing, talent-mapping, relationship-building, pipeline-creating position for someone who loves the hunt.

Responsibilities

• Translate direction into actionable recruiting plans and deliver effective, high-quality results.
• Operate with a high degree of ambition, proactively recommending sourcing initiatives (including campus recruitment and community engagement) without waiting for direction.
• Actively source, pursue, and engage high-performing passive candidates from tech companies, marketing agencies, creative studios, AI/ML teams, startups, and top universities.
• Utilize advanced sourcing tools and methods including Boolean/X-ray searches, AI-driven sourcing platforms, talent intelligence tools, competitive talent mapping, portfolio platforms, and niche industry communities.
• Build and maintain deep pipelines for high-priority roles across Tech, Product, Marketing, Creative, Data/AI, IT, and Customer Support.
• Conduct thorough screenings focused on skill, culture fit, ambition, communication, and alignment with Reflex Media’s standard of excellence.
• Deliver a polished, professional candidate experience with timely communication and an executive-level presence.
• Guide candidates through the hiring process with clarity and consistency.
• Partner with leadership to refine role requirements and ensure hiring needs are understood and executed effectively.
• Support leadership in maintaining high hiring standards by presenting well-vetted, high-quality candidates.
• Represent Reflex Media as a brand ambassador, delivering a compelling, high-end narrative about our culture, mission, and opportunities.
• Partner with internal teams to enhance visibility through strategic messaging, recruitment content, campus engagement, and industry networking.
• Maintain structured and accurate documentation within the ATS (JazzHR or equivalent).
• Track and analyze recruiting metrics, including sourcing channel performance, time-to-fill, pipeline activity, and quality of hire.
• Recommend process improvements to support a world-class, scalable recruiting function.
• Build relationships with top colleges, competitive academic programs, and relevant professional associations.
• Participate in networking events, campus activities, portfolio showcases, and industry communities to expand Reflex Media’s talent reach.
• Manage confidential requisitions discreetly, navigating sensitive replacements with professionalism and strict confidentiality.

Requirements

• Bachelor’s degree required; preference for degrees in Human Resources, Business, Communications, Psychology, or related fields.
• 3–5 years of full-cycle recruiting experience in tech, marketing, creative, or high-growth environments.
• Demonstrated knowledge of AI-driven tools across sourcing, screening, research, and workflow optimization.
• Ability to quickly adopt new technologies and explain them confidently to leadership.
• Demonstrated success in sourcing passive talent and poaching top performers from competitive industries.
• Ability to confidently assess candidates for execution discipline, judgement and critical thinking, not just technical skills or functional expertise.
• Mastery of advanced sourcing techniques, including Boolean search, LinkedIn Recruiter, talent intelligence platforms, AI sourcing tools, and market mapping.
• Strong ability to evaluate candidate competency, judgement, communication, culture fit, and long-term growth potential.
• Exceptional written and verbal communication skills with professional presence and polished delivery.
• Proven experience supporting leadership teams, navigating shifting priorities, and executing under tight deadlines.
• High level of discretion, ethics, and professionalism, with experience managing confidential searches.
• Ability to thrive in a fast-paced, expectation-driven, and evolving work environment.

Preferred Experience

• Recruiting across technical and non-technical roles, including Engineering, Product, Marketing, Creative, Data/AI, and Customer Support.
• Established networks with universities, industry associations, agencies, and recruiting communities.
• Experience with ATS systems (JazzHR preferred).
• Knowledge of employer branding, recruiting marketing, and talent pipeline strategies for high-growth organizations.
• Data-driven mindset with familiarity in tracking and analyzing key recruiting metrics.