Talent Acquisition Specialist

Position Summary

The Talent Acquisition Specialist is responsible for managing full cycle recruitment activities to attract, assess, and hire qualified candidates in alignment with the organization’s mission, values, and staffing needs. This position partners closely with hiring managers to ensure compliant, efficient, and equitable recruitment processes while delivering a positive candidate experience.

Responsibilities

• Provides templates and guidance to hiring managers and leadership to revise or develop accurate, clear job descriptions
• Processes new job descriptions and updates to existing roles; ensures accuracy prior to posting
• Maintains position seats and position data within the HRIS, ensuring real-time accuracy and regular audits
• Manages the full cycle recruitment process from requisition through offer, following established organizational recruiting procedures
• Reviews applications, conducts preliminary screenings, and forwards qualified candidates to hiring managers
• Conducts pre-screening interviews, coordinates interviews, and facilitates reference checks using third party vendors as applicable
• Works collaboratively with hiring managers to understand position requirements and guide them through the recruitment process
• Develops and posts compelling, legally compliant job postings in coordination with hiring managers
• Designs and implements effective recruitment strategies to source, attract, and hire qualified candidates
• Develops and customizes interview questions and processes that incorporate the Agency’s mission and cultural values
• Maintains required recruitment records, including candidate activity, interview notes, and supporting documentation
• Analyzes recruitment metrics and provides insights to support continuous improvement of hiring practices
• Recruitment Outreach and Employer Branding
• Establishes and maintains relationships with colleges, community partners, and employment agencies
• Represents the organization at job fairs, networking events, and recruitment outreach activities within the service area
• Develops and maintains an online recruiting presence using social media and other recruitment platforms
• Coordinates with Advancement staff to ensure recruiting materials and organization information are current and available for outreach events
• Captures and coordinates the use of temporary employees and serves as a liaison with employment and advertising agencies, processing related billings as required
• Utilizes knowledge of organization benefits, student loan assistance programs, and other incentives to strengthen recruitment outreach
• Internships Programs
• In collaboration with the Credentialing Specialist, coordinates internship and student practicum programs according to organizational policies and procedures
• Pre Onboarding
• Initiates, tracks, monitors, and reviews background checks and other pre employment requirements in collaboration with the HR Assistant
• Confirms completion of all pre onboarding requirements prior to the employee’s start date and coordinates alternate onboarding dates when necessary
• Compliance and Reporting
• Maintains candidate tracking information for affirmative action and EEO 1 reporting purposes
• Provides regular recruiting reports as requested
• Reports employee relations concerns, including complaints, harassment allegations, and civil rights issues to HR Leadership in accordance with organization policy
• Other Duties
• Participates in HR team meetings, trainings, and seminars as required
• Recommends and collaborates on improvements to recruitment processes and procedures
• Travels to agency and community locations as needed
• Serves on agency committees as approved or requested by HR Leadership
• Performs other duties as assigned

Qualifications

• High School Diploma/GED + 3 years' experience in recruiting and/or human resources OR Bachelor’s degree in human resources or related field
• Non-profit organization work experience preferred
• Experience using an ATS (applicant tracking system) preferred
• Special Skills
• Strong interpersonal and communications skills, with the ability to work effectively with individuals at all organization levels
• High level of discretion and ability to manage confidential and sensitive information
• Strong analytical, organizational, and time management skills
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy
• Mission driven mindset aligned with organizational values
• High attention to detail
• Proficiency in using Microsoft Office and recruitment systems
• Ability to think critically, solve problems, and recommend process improvements

Physical Requirements

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking, hearing, and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Employment Is Conditional Upon Being Cleared by Criminal Background Check and Fingerprinting When Required

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Benefits

• 13 paid holidays
• 12 days of vacation
• 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retail 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Retirement
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

EEO Statement

We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment. Applicants from underrepresented backgrounds are encouraged to apply. We are committed to ensuring equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law.