Talent Acquisition Coordinator - Hybrid (US)

About MMS MMS is an innovative, data-focused CRO that supports the pharmaceutical, biotech, and medical device industries with a proven, scientific approach to complex trial data and regulatory submission challenges. With a global footprint across four continents, MMS maintains a 97 percent customer satisfaction rating. Our mission is to deliver high-quality service and technology solutions – rooted in strong science and decades of regulatory experience – that will assist our clients in developing and marketing life-changing therapies to positively improve lives worldwide. MMS recognizes that a talented staff is what drives our business forward. Identifying and attracting top talent and continual training to strengthen core skills are essential to its core mission. At MMS, enthusiasm, collaboration, and teamwork are fostered, knowing that a global and diverse talent pool makes the company stronger. For more information, visit www.mmsholdings.com or follow MMS on LinkedIn. Talent Acquisition Coordinator Roles & Responsibilities The Talent Acquisition Coordinator supports the Talent Acquisition team in the coordination and administration of recruitment activities. The role provides an efficient and positive experience to candidates, hiring managers, and internal stakeholders while ensuring recruitment activities and records are completed accurately and in a timely manner. This will be a Hybrid role. Job Specific Skills Provide high-quality service to internal and external customers. Able to remain positive and professional in challenging situationsSupports the Talent Acquisition team with the coordination and administration of recruitment activitiesGains understanding of the Talent Acquisition process and how recruitment activities progress from requisition through onboarding. May require guidance from more senior team membersSupports the Talent Acquisition team with candidate coordination, including scheduling interviews, communicating next steps, coordinating assessments, and following up on outstanding actionsGains understanding of the Applicant Tracking System and performs routine tasks to maintain accurate and complete candidate and position information. May require oversight from the Line Manager or Senior Team MemberSupports the preparation and maintenance of job postings across applicable job boards, internal career website, social media, and other recruitment platformsAssists with reviewing candidate applications and resumes against basic position requirements and escalating questions or concerns to the appropriate Talent Acquisition team memberSupports candidate sourcing activities through job boards, LinkedIn, internal databases, referrals, and other approved recruitment channelsMaintains accurate recruitment records, candidate documentation, interview information, and other position-specific activitiesSupports the Talent Acquisition team with the preparation and coordination of HR screening interviews and management interviews. May participate in candidate communication and coordination as requiredSupports the preparation and coordination of candidate assessments and ensures completed assessments and relevant documentation are recorded appropriatelySupports recruitment-related pre-employment activities, including reference checks, background checks, right-to-work requirements, and other regional requirements as directedSupports the Talent Acquisition team with offer preparation and onboarding coordination, ensuring required information is collected and communicated accuratelyHas a basic familiarity with the MMS Employee Benefits program and is able to direct candidate and employee inquiries to the appropriate HR or Talent Acquisition team memberHas a basic understanding of applicable Employment Law and recruitment requirements, particularly as they relate to candidate selection and recruitment administration. Escalates questions or concerns to the appropriate HR or Talent Acquisition team memberHas a basic level of proficiency with MS Office Applications, including Word, Excel, PowerPoint, Outlook, and TeamsGains well-rounded organizational skills and effectively manages multiple routine tasks and deadlines. Seeks advice from the Line Manager or Senior Team Member as necessaryMaintains confidentiality when handling candidate, colleague, and company informationSupports the Human Resources team with recruitment reporting, tracking, and other administrative activities as requiredIdentifies routine process or administrative issues and brings them to the attention of the appropriate Talent Acquisition team member or Line ManagerStart to lead HR Screens, to assist in the US and UK Job Requirements Minimum Education / Experience / Training / Skills College graduate in Human Resources, Business Administration, Psychology, or related field preferred, or equivalent relevant experience0–2 years of experience in Talent Acquisition, Human Resources, Recruitment, Administration, or a similar field preferredBasic understanding of scientific principles and concepts preferredInterest in the pharmaceutical, clinical research, medical device, CRO, or related life sciences industry preferredProficiency with MS Office applications, including Word, Excel, PowerPoint, Outlook, and TeamsStrong organizational and administrative skills is essentialGood verbal and written communication skills and willingness to work with others to clearly understand needs and provide appropriate supportStrong attention to detail and ability to maintain accurate recordsAbility to manage multiple routine tasks and prioritize work effectivelyAbility to maintain confidentiality and handle sensitive candidate and company information appropriatelyAbility and willingness to learn Talent Acquisition processes, systems, and applicable regional requirementsBasic understanding of Human Resources and recruitment practices preferredFamiliarity with Applicant Tracking Systems or recruitment platforms preferredFamiliarity with clinical trials, pharmaceutical development, medical devices, or CROs is advantageous but not requiredAbility to work effectively as part of a global and culturally diverse team Please consider your application unsuccessful if we do not reach out to you within 14 days of your submission.