T&I Marketing Specialist 1

About the role

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI’s business sector leaders and marketing, technical, and administrative staff.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Cook up with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Aid in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI’s Deltek Vantagepoint database
• Support marketing activities to support pursuit, client, and business plan objectives
• Contribute to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
• Aid in carrying out other programs and projects as identified

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
• Associate or bachelor’s degree with a focus in business, marketing, or related area
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)
• Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume

General Characteristics

• Demonstrates critical thinking skills, works on small projects or portions of larger projects; assist Task Managers with aspects of projects; proactively implements Quality Management System (QMS) for project deliverables
• If assigned as direct supervisor, skilled at mentoring; Decision making and conflict resolution; Delegate tasks effectively; Demonstrate responsibility and leadership skills; role model for others to follow
• Collaborates, supports, and oversees development and implementation of various business development support, marketing, proposal, and strategic planning efforts for a market(s) or specialized area(s)

Technical Responsibilities

• Collaborates under direction and supervision of senior staff across one or more of the following areas: Proposals, Special Projects, Business Development Activities, Data Management, Project and Task Management, Guidance and Oversight, Communication Skills

Why GAI?

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits

• Competitive Pay & Recognition Market based, competitive compensation Performance driven recognition and development bonuses
• Comprehensive Health & Wellness Medical, dental, and vision plans Company paid short-term and long-term disability Company paid life insurance Employee Assistance Program and wellness resources
• Meaningful Work–Life Balance Generous paid time off + 7 paid holidays An additional floating holiday—use it for what matters to you Paid maternity, paternity, and adoption leave
• Growth, Learning & Financial Security 401(k) with company match Tuition reimbursement Support and rewards for professional development and certifications