Systems Sales Administrator

About the role

Join Our Team: Systems Sales Administrator at Barbizon Lighting Company
Empower Your Career with a Leader in Entertainment Lighting

About Barbizon Lighting Company
Barbizon is not just a company; it's a beacon in the entertainment lighting community, illuminating the path for theatre, television, film, education, and themed environments for over 75 years. As the foremost supplier of entertainment lighting, rigging, drapery, expendables, and theatrical systems integration, we pride ourselves on blending the resourcefulness of a large corporation with the personalized touch of a small business. Our Woburn, MA, location invites you to become a part of our legacy and contribute to our bright future.

What You Will Do

• Cook up the Systems Sales process from initial lead through hand off to project management: process bid requests, update our bid calendar, maintain Salesforce Opportunities module, and create and manage our SharePoint project files.
• Work closely with our National Estimating department to maximize Sales Team bandwidth and project bidding efficiency.
• Collaborate with manufacturers throughout the quote and bid process, confirming lead times, current pricing and specification or consultant credit registrations.
• Prepare, finalize and submit proposals and bids via online portals, USPS, express delivery, or inperson.
• Guide contract documents through Barbizon’s internal review process, ensuring proper insurance and taxexempt documentation is received and filed, project information is up to date, and projects are submitted for manager review in a timely manner.
• Aid our Regional Systems Division Manager with support of our Project Management and Technical Services departments in our Boston and Chicago locations.
• Innovate and implement administrative processes to catapult efficiency and profitability to new heights.
• Create and distribute weekly Systems Sales and Project Management Reports.
• Receive and direct incoming calls to the Systems department, paying special attention to potential sales prospects.

Office Environment

Firstfloor office with open concept to foster communication and collaboration. Significant daily computer use. MS Teams Voice and Teams Video for internal and external support of inoffice and remote employees. Software: Microsoft Office Suite (Outlook, Excel, SharePoint, OneDrive, Teams), Salesforce CRM, Sage 100 ERP, Adobe Acrobat and Bluebeam.

Your Impact

As our Systems Sales Administrator, your contributions will resonate beyond mere tasks. You will:

• Ensure a smooth and responsive sales process for our customers, consultants, manufacturers, and Barbizon community.
• Drive revenue growth by maximizing sales team bandwidth, efficiency and effectiveness.
• Provide a dynamic, forwardfacing presence in both internal and external communication and collaboration.

Who You Are

An organization and time management expert, capable of orchestrating multiple priorities with finesse. Adept at forging relationships and building community with both internal and external stakeholders. A problemsolver with a keen eye for detail, unwavering in your pursuit of excellence. A team player who thrives in collaboration yet excels when working independently. Resilient under pressure, adept at meeting deadlines in a fastpaced environment. Experienced in sales, administration, or office management, preferably in construction, entertainment, or a related field. This could be an ideal position for a candidate looking to transition to an office environment in a productionadjacent field.

Why Barbizon?

Embark on a career journey with Barbizon, and you'll find more than just a job. You'll discover a place where your contributions matter, a team that values your voice, and opportunities for personal and professional growth. We celebrate diversity, encourage innovation, and strive for excellence in everything we do. Join us at Barbizon Lighting Company, where your passion for administration will illuminate the stages of the world.

Pay

The salary range for a Systems Sales Administrator at Barbizon’s Boston $60k to $70k per annum depending upon experience. Please be aware extensive industry experience or specific skills that fully match, or exceed what is required, may in fact increase this range to compensate for that expanded expertise. We strongly encourage all to apply.

Benefits

• Medical, dental, life insurance, long-term disability, and a matching 401k Plan at no cost to the employee.
• Barbizon offers a host of voluntary ancillary benefits that include affordable vision, pet insurance, additional life insurance, Flexible Spending Plan, Pre-tax commuter benefits, and Benefits VIP, a dedicated advocacy group that can help employees and their family members resolve benefits issues.
• Barbizon offers fully paid vacation, PSST (paid sick and safe time), and an additional ten paid holidays.
• Barbizon’s largest shareholder is our employee group, who currently owns 51% of the company via an Employee Stock Ownership Plan (“ESOP”). An ESOP is a qualified retirement plan that extends beneficial ownership of the business to its employees, at no cost to the plan participant.

Equal Employment Opportunity Policy

Barbizon Lighting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.