Surgery Center of Wasilla - Material Management Manager Assistant

Duties/Responsibilities

• Order/purchase supplies/equipment for the surgery center.
• Ensure proper supplies, instruments, and equipment are available for surgeries and procedures using “just in time” methods to reduce inventory costs.
• Review schedules well in advance to foresee any unusual high or low demand of supplies.
• Demonstrate appropriate response to changes and fluctuations in schedule to avoid delay in providing equipment and overstocking inventories.
• Cook up repairs of all surgical instruments/equipment; send instruments out to be repaired and arrange for loaner equipment to be provided by vendor.
• Create and maintain purchase orders for all supplies and equipment purchased.
• Develop and maintain working relationships with all vendors servicing the surgery center.
• Enter all charges on patient charge sheets and provide final facility charge for patient billing.
• Update supply costs and resultant charges in computer inventory system.
• Match P.O.s, packing slips, and invoices to ensure accuracy of billings; submit all invoices to leadership for approval.
• Monitor all backorders and communicate with accounts payable to facilitate accurate payments.
• Report any discrepancies to Center Leadership before payment of invoices.
• Transport delivered supplies and packages from shipping/receiving area to appropriate area of the surgery center.
• Unload/unpack supplies from shipping cartons and stock supplies on supply shelves and in the OR, Recovery, and supply room areas.
• Transport borrowed supplies to/from hospital and/or other surgery centers.
• Participate in marketing, utilization and cost containment activities.
• Ensure all equipment and instruments are functioning properly.
• Maintain computerized inventory of all supplies, instruments, and equipment.
• Aid leadership in budget preparation.
• Utilize facility resources appropriately avoiding wasteful practices; reports wasteful practices.
• Analyze work area and make recommendations for potential cost-effective improvements.
• Demonstrate knowledge of appropriate vendors to obtain appropriate equipment and supplies.
• Maintain current files, records and catalogs for equipment/sales representatives who service center.
• Perform research of information and vendors to locate specialized equipment as requested by the medical staff and approved by the Center leadership.
• Maintain records of warranties and preventative maintenance requirements and contracts.
• Review frequently to determine timely records and documentation.
• Maintain supplies and records for biohazardous waste management.
• Maintain logs of linen supplies.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Basic computer skills.