Supv Supply Chain Operations

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

About the role

The incumbent will act as a Supervisor of Supply Chain Operations for their assigned facility within UVA Health Northern VA Culpeper. The incumbent will act as a liaison to all hospital departments and units. The goal of the role is to provide excellent service to the units, with patient safety central to their mission. This will be accomplished by leading all daily activities related to par level stocking, distribution and logistics, data entry and analysis, ensuring adherence to policies and procedures of UVA Health Northern VA Culpeper and specified regulatory bodies, code cart replenishment, and receiving and off-site deliveries.

The supervisor of Supply Chain Operations will also be responsible for market level monitoring on costs, policy adherence, team member education, and key performance indicator (KPI) analysis, investigation and reporting to market and facility leadership.

Responsibilities

• Acts as a liaison to all departments which require the services of Supply Chain Operations.
• Provides excellent customer service relating to supply chain functions and any special customer inquiries.
• Resolves customer inquiries and troubleshoots product requisitions, purchase orders, and billing, as appropriate.
• Conducts product research and sourcing.
• Handles vendor backorders, product returns and recalls, and communicates product information and changes.
• Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.
• Ensures compliance in market facilities through education and guidance from Supply Chain leaders.
• Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements.
• Ensures accurate management of product inventory for the facility.
• Counts and replenishes inventory using available technology.
• Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.
• Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.
• Receives all incoming freight from UPS, FedEx, and other common carriers.
• Prepares and ships outgoing freight.
• Uses computer systems, including handhelds, within Supply Chain Operations.
• May be asked to perform additional duties as assigned.

Requirements

• High School Diploma (required). Some College Education (preferred).
• 3 years of supervisory experience, preferably in Supply Chain. Experience in hospital materials management preferred. Will consider equivalent experience in other fields.
• Experience with inventory control and par level stocking preferred.
• Must produce acceptable DMV driving record, as incumbent may travel to an associated UVA Health Northern VA Culpeper facility.
• Ability to successfully complete department specific competency assessment.
• Thorough knowledge of supply chain techniques and management/distribution systems.
• Knowledgeable of current regulatory/governing standards, policies, and procedures.
• Knowledgeable in application of safety and infection control policies and procedures.
• Computer/information systems skills including MS Office (MS Word, MS Excel).
• Good verbal and written communication skills.
• Ability to lead, direct and instruct others in a professional manner.
• Ability to organize, prioritize and adapt to changing situations.
• Good numerical and clerical abilities.
• Good manual dexterity.
• Good critical thinking and decision-making skills.
• Supportive and cooperative attitude; willingness to provide a team environment.

Preferred Qualifications

• Current understanding of par level control measures is highly recommended.
• Knowledge of medical surgical products or medical terminology.
• Computer/information system skills including PeopleSoft, and timekeeping software systems.

Skills

• Communications: Interacts with external and internal customers in a positive and diplomatic manner. Provides excellent customer service relating to supply chain functions and any special customer inquiries.
• Teamwork: Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing.
• Compliance: Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.
• Administrative Support: Ensures accurate management of product inventory for the facility.

Physical Demands

• Constant standing, frequently walking, and bending/stooping.
• Proficient communicative, auditory, and visual skills.
• Attention to detail and ability to write legibly.
• Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.
• May require the use of safety equipment, such as HEPA mask, for infection prevention.
• Ability to travel between campus buildings, remote facilities, and out of town as needed.

Pay

The base compensation range for this role is $21.93 - $37.12 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.