Support Services Coordinator - part-time - Columbia

About the Role

Turner, Padget, Graham and Laney, P.A. is seeking a highly motivated part-time Support Services Coordinator for our Columbia, SC office. Core part-time hours are Monday – Friday from 1:00pm – 5:00pm, up to 20 hours per week. This role provides administrative and operational support while maintaining confidentiality in all client matters.

Responsibilities

• Assists administration, facilities, records, and IT teams as needed.
• Picks up, sorts, and distributes incoming mail and packages.
• Operates postage machine and prepares outgoing mail and packages.
• Delivers outgoing mail to appropriate carriers.
• Copies, scans, and sends documents, case files, or materials as requested.
• Sends, receives, and delivers faxes promptly.
• Sets up, cleans, and breaks down conference rooms for meetings, mediations, and lunches.
• Ensures copy stations, break rooms, meeting spaces, vending machines, and public areas are stocked and clean.
• Communicates with vendors as needed.
• Checks inventory and orders office and kitchen supplies.
• Runs local and long-distance errands, primarily within South Carolina, with occasional trips to Georgia and North Carolina.
• Provides backup to the receptionist, manages the switchboard, and greets clients.
• Assists with physical file opening, closing, and destruction processes under supervision.
• Escorts vendors and technicians throughout the firm.
• Communicates with the property manager for regular maintenance and repairs.
• Prints, obtains signatures, scans, and mails documents as needed.
• Assists with scheduling and performs additional tasks under the direction of the Support Services Manager and Facilities Manager.

Qualifications

• High school diploma or equivalent required.
• Prefer at least six months to one year of experience in support services, office administration, or a related position.

Skills

• Ability to organize, prioritize, and complete tasks within deadlines.
• Proficiency in sorting and organizing documents for filing and copying.
• Strong interpersonal skills for communication with attorneys, staff, and vendors.
• General computer skills, including Microsoft Office Suite.
• Basic knowledge of office equipment maintenance and operation.
• Valid driver's license, proof of insurance, and a clear driving record.
• Physical ability to walk, stand, push, pull, lift, and perform fine manipulation.
• Ability to lift boxes up to 40 pounds regularly.

Team Involvement

• Participates in team meetings.
• Contributes to building a positive team spirit.
• Projects a professional demeanor.

Commitment to Diversity and Inclusion

Turner, Padget, Graham & Laney is committed to creating and maintaining a diverse and inclusive workforce, valuing differences in life and work experiences, culture, race, gender, age, abilities, and other characteristics. We strive to foster a culture that embraces these differences, ensuring they strengthen and improve our organization.