Support Services Coordinator II

Full-time, in-office position located at 1594 W North Temple, Salt Lake City.

About The Role

The Utah Division of Forestry, Fire and State Lands is seeking a dynamic and high-tempo individual to serve as a Support Services Coordinator II. This is a shared position, working for the Director's office and Wasatch Front Area. This role requires secretarial skills, including knowledge of billing, purchasing, supervisory responsibilities, record keeping, office management, human resources, payroll, and travel policy and procedures. The individual will work with the public, local fire departments, and staff across the Wasatch Front counties, and will closely support the division director. This position includes supervising a direct report.

Responsibilities

• Provide clerical and administrative support and assistance.
• Review, approve, and process fire billings through the State Fire Billing System.
• Manage Area budget, perform purchasing and invoicing duties.
• Coordinate in-state and out-of-state travel for the executive team, reconcile travel and purchasing invoices, and process reimbursements.
• Manage the director's demanding schedule, foresee and resolve conflicts, create meeting agendas, attend meetings, transcribe and summarize notes, and delegate support services tasks to subordinates.

Requirements

• Ability to communicate effectively, verbally and in writing, including composing official documents and correspondence.
• Ability to follow oral and written instructions.
• Ability to establish and maintain positive and effective work relationships with employees, representatives of other agencies, and the public.
• Ability to perform complex clerical duties requiring considerable exercise of independent judgment.
• Proficient in MS Office (Excel, Word) and Google Suite (Gmail, Calendar, Drive).
• Valid driver license; some in-state travel required.

Qualifications

• Experience with accounts payable, budgeting, and basic office finance.
• Experience with human resources recruiting and onboarding.
• Highly organized, tech-savvy, service-oriented, and works well under pressure.
• Experience performing secretarial and clerical work as outlined in the job description.
• Professional demeanor with an outgoing and helpful personality.
• Excellent organizational skills and ability to prioritize tasks with simultaneous urgent deadlines.
• Skilled in office software and quick to learn new systems.

Benefits

• Generous paid time off for work-life balance.
• Comprehensive medical and dental benefits.
• Retirement benefits.
• Job stability within a well-established organization.
• Opportunities for career growth and leadership development.
• Supportive work environment that values cooperation and strong work ethics.

Pay

$24.27 - $36.48 per hour.