Supply Chain Project Manager

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines.

About the role

The Supply Chain Project Manager reports to the Vice President of Supply Chain for UPHS. Their project focus is related to Supply Chain priority projects primarily revolving around standardization, consolidation, operational implementation of vendor or product changes, ERP functions, and performance improvement activities intended to improve financial sustainability. Their primary function is to lead, guide, and control the implementation of enterprise projects of medium risk, utilizing standard Project Management tools and methodologies. Manage project lifecycle for multiple enterprise projects and coordinate resources from corporate teams, physician teams, clinical teams, IT teams, operational areas, external consultants, and vendors.

Responsibilities

• Responsible for coordination of projects and request for projects with SC leadership team, performing an initial analysis for leadership discussion related to resource allocation and project scoping.
• Provide leadership/direction for projects assigned by the VP of Supply Chain.
• Work with SC Leaders across the enterprise to develop Project Governance, as needed, for each project.
• Develop project team with input from leadership.
• Lead, guide, assist, and coordinate project team, users, vendors, and other internal or external resources.
• Manage the project schedule and meetings.
• Develop project scope and assist with the development of cost/benefit data.
• Develop and assist project team with application requirements and implementation tasks.
• Create project timeline and assign resources to tasks.
• Carry out timely and appropriate communication of project information to project stakeholders, project team, and end users.
• Assist team members to stay on task and escalate barriers to leadership when appropriate.
• Perform project close-out tasks, including obtaining approval to close the project and transitioning to an operational support model.
• Monitor and control project issues and risks.
• Engage appropriate resources to resolve application development or implementation-related issues.
• Support users/team members with problem-solving.
• Develop and implement monitoring and compliance processes to assure sustainability of results where appropriate.
• Provide management and team project status reporting.
• Conduct well-managed and efficient Project Team meetings.
• Collaborate with project leads and assure alignment.
• Prepare documentation for each project, appropriate to the project scope and length.
• Assist with annual Supply Chain assigned strategic project planning process.
• Assist leadership with management and implementation of department standards, goal setting, and prioritization of work.
• Interface with Supply Chain Teams, other department managers, and operational staff on existing or proposed systems, fostering positive working relations and keeping customer satisfaction as the primary goal.
• Maintain strong project management skills and stay current on best technology, best practices, processes, and implementation methods.
• Provide performance data to teams.
• Assist with internal process improvements, ERP Module updates, and associated education.
• Perform duties in accordance with Penn Medicine and entity values, policies, and procedures.
• Other duties as assigned to support the unit, department, entity, and health system organization.

Requirements

• Bachelor's Degree in Business Administration, Supply Chain Management, Clinical Healthcare Roles, related field, or equivalent experience is required.
• 5+ years of experience in systems problem-solving and analysis, managing implementations and conversions, and leading project teams is required.
• 3+ years of experience managing multiple concurrent projects is required.
• 3+ years of experience in Supply Chain is preferred.
• 4+ years of experience conducting meetings, preparing status reports, and supporting user/team members with problem-solving, developing, and coordinating with vendors on RFPs/RFIs is preferred.

Qualifications

• Project Management Professional Certification preferred.

Schedule

Remote, Monday-Friday, 8:00 AM - 4:30 PM (may need to attend on-site meetings occasionally).

Benefits

We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region.