Supply Chain Planning & Logistics Manager

Responsibilities

• PO & Order Management: Issue and track domestic/international purchase orders; maintain an open PO tracker and support the GSM with supplier agreements, terms, and NDAs.
• Inbound Logistics & Freight: Coordinate ocean, air, and ground freight; manage carrier/forwarder relationships, track shipments, and proactively resolve delivery delays.
• Customs Compliance: Handle import documentation, commercial invoices, and customs paperwork in close coordination with brokers.
• Inventory Control: Own physical and digital inventory tracking; verify inbound shipments against POs, document discrepancies, and maintain accurate receipt records.
• Warehouse Organization: Manage on-site warehouse storage to ensure all parts are clearly labeled, binned, and easily accessible to the build team.
• Material Planning: Monitor stock levels, flag reorder points to prevent build stoppages, and ensure on-time part arrivals to support aggressive build schedules.
• System Building: Create lightweight planning tools (spreadsheets, Notion) to manage tracking before ERP deployment, and document workflows to prepare for eventual ERP implementation.
• Reporting & Documentation: Maintain organized records of all receipts, invoices, and shipping documents; provide regular status updates on open orders and inventory to operations and engineering teams.

Qualifications

• Industry Experience: 5+ years of experience in material planning, logistics, or supply chain operations within a hardware-intensive environment (robotics, industrial automation, consumer electronics, etc.).
• End-to-End Execution: Proven, hands-on experience managing purchase orders, inbound freight, and inventory tracking from start to finish.
• Greenfield Capability: Comfortable building structure from scratch; experience operating without an ERP and creating reliable systems using spreadsheets or lightweight tools.
• Global Logistics Savvy: Experience coordinating with international suppliers and freight forwarders, with a strong understanding of import documentation and customs processes.
• Tech & Spreadsheet Fluency: High proficiency with Google Sheets or Excel, and a knack for picking up new software tools quickly.
• Detail-Obsessed & Organized: Exceptional organizational skills and extreme attention to detail—you catch errors before they turn into bottlenecks.
• Communication & Ownership: Excellent communication skills to hold suppliers accountable and keep internal teams informed; a self-starter who defaults to urgency and thrives in ambiguity.
• ERP Implementation (Plus): Prior experience participating in or supporting an enterprise ERP implementation is a strong plus.