Supply Chain Manager

Key Responsibilities

• Procurement Planning
• Understand material requirements based on orders and project timelines.
• Plan procurement schedules to ensure timely availability of materials.
• Material Identification & Technical Understanding
• Identify and understand materials across multiple categories including Electronics, Mechanical, and other relevant segments.
• Ensure correct specifications, quality standards, and compatibility of materials before procurement.
• Cook with internal technical/operations teams for material validation where required.
• Vendor Management
• Identify, evaluate, and onboard vendors in compliance with company and norms.
• Maintain and update the approved vendor database.
• Conduct vendor visits to assess capabilities, quality standards, and reliability.
• Build and maintain strong vendor relationships.
• RFP & Negotiation
• Float Requests for Quotation (RFQs) to multiple vendors.
• Prepare comparative statements and evaluate vendor quotations.
• Negotiate pricing, delivery timelines, and payment terms while maintaining quality standards.
• Purchase Order Management
• Create and release Purchase Orders (POs) accurately as per requirements.
• Ensure all terms, specifications, and compliance details are clearly mentioned.
• Track PO acknowledgments and follow up with vendors.
• Compliance & Documentation
• Ensure all procurement activities comply with regulations and audit requirements.
• Maintain proper documentation such as quotations, approvals, and comparison sheets.
• Support internal and external audits by providing required procurement records.
• Invent & Coordination
• Coordinate with warehouse and operations teams for stock availability and planning.
• Avoid stock shortages or excess inventory through effective planning.
• Logistics & Delivery Tracking
• Monitor dispatch and delivery of materials.
• Cook with logistics teams to ensure timely delivery to warehouses or project sites.
• Quality Assurance
• Ensure procured materials meet specified quality standards.
• Handle vendor issues related to quality, returns, or replacements.
• Invoice & Payment Coordination
• Verify vendor invoices against POs and delivery records.
• Cook with the finance team for timely payment processing.
• Risk & Cost Management
• Identify potential risks in the supply chain and plan contingencies.
• Work on cost optimization through effective negotiation and vendor selection.
• Site Coordination
• Visit customer sites whenever required to understand on-ground requirements, material usage, and delivery challenges.
• Cook with site teams to ensure correct material supply and usage.
• Reporting
• Maintain procurement MIS reports including order status, vendor performance, and cost savings.
• Provide regular updates to management on procurement progress and challenges.

Requirements

• Bachelor’s degree (Commerce / Engineering / Supply Chain preferred)
• 3–5 years of procurement experience
• Strong knowledge of electronics and mechanical materials
• Good negotiation, vendor management, and coordination skills
• Proficiency in Excel / MS office
• Willingness to travel for vendor and site visits