Supply Chain Coordinator - Operating Room 40 Hours

Job Description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Duties and Responsibilities

• Decision Making Authority:
  • Responsible and accountable for any overages in the department and provides a detailed monthly report on any overages.
  • Reviews and modifies min/max inventory levels.
  • Audits inventory levels not associated with Pyxis Supply: cycle counts and consignment inventory levels.
  • Maintains the Dashboard tracking all compliance, cycle counts, and inventory.
  • Reviews inventory cost to budget and works with clinical manager on variances.
  • Acts as contact person for the Finance Department to assure compliance with the Clinic’s billing procedures as required.
  • Rotates stock and checks dates to ensure no expired products are present. Makes adjustments if needed.
  • In conjunction with Pyxis Coordinator and Purchasing, removes expired product and works with vendors to coordinate and track product swap or exchange credit.
  • Covers the disposal of property, supplies, and/or material that is in compliance with Clinic, State, and Federal regulations; tracks defective products and assists Purchasing with replacement from vendor.
  • Maintains inventory spreadsheet for ordering purposes of non-Pyxis product.
  • Audits daily case equipment and supply utilization sheets to ensure accuracy of billing activity as required.
  • Works closely with Purchasing, Finance, and the Clinical Department(s) on the development, enhancement, and implementation of materials processes improvements and software modifications.
  • Expedites overdue supply orders and backorders by calling Purchasing daily.
  • Obtains approval for courier costs and substitute items from the Distribution Supervisor.
  • Communicates information to customers (nursing staff, specialty departments, etc.) pertaining to routine orders, backorders, and substitute supplies.
  • Provides guidance to Refill and/or distribution technicians in prioritizing the implementation of, or changes on par-levels or custom requisitions to ensure data entry priorities are met.
  • Adds any discrepancies needing proper resolution with the appropriate Nurse Managers.
  • Researches recalled product in coordination with Purchasing.
  • In coordination with Purchasing – assures ordering of and availability of loaner equipment and creates bill only purchase requisitions for payment.
  • Tracks all equipment repairs as required.
  • Assures that, when required, loaners are available for equipment needing repair.
  • Reviews daily procedure schedule in advance to identify non-stocked products as requested.
  • Coordinates fiscal year-end physical inventory counts.
  • Incorporates Lahey Clinic Guiding Principles, Mission Statement, and Goals into daily activities.
• Supervise the OR Supply Chain staff and oversee the daily operation of the OR Supply Chain. (Includes OR Supply Chain Coordinator and Inventory Assistant/Refill Technician.)
• Work directly with OR Business Manager in coordinating procurement of supplies. This includes the development of cost analyses in support of product requests and savings initiatives that go through the OR Product Review Committee.
• Meet with vendors, as needed, to discuss and evaluate new products.
• Maintain direct communication and coordination with OR Leadership, OR Staff, Central Processing & Distribution, and Lahey Distributors.
• Facilitate Pyxis optimization projects and actively seek out potential savings opportunities.
• Facilitate/oversee Cardinal initiatives, including but not limited to Pyxis, PBDS packs, Reprocessing, trials, and various savings opportunities.
• Inventory Management – works in conjunction with Pyxis Supply System Coordinators in par level establishment and maintenance, refill process, utilization analysis, and product management.
• Collaborate with Purchasing Agent with product failures, vendor returns, and expired items.
• Collaborate with receiving to assure smooth interface to meet clinical needs.
• Collaborate with all managers, super users, clinical, and non-clinical staff to develop a cooperative approach to service-oriented, cost-effective, operationally efficient inventory management in the department(s) to which the individual is assigned.
• Implement procedures to achieve the reduction/elimination of stock-outs by: evaluate cause and frequency of stock-outs; ensure accurate and timely replenishment processes in both the routine and emergency situations; coordinate the development, implementation, and monitoring of policies and discrepancy identification/resolution; develop and implement an inventory schedule/system; communicate with end-users and Pyxis Supply System Coordinators to define and troubleshoot supply problems.

Additional Responsibilities

• - Supervise the OR Supply Chain staff and oversee the daily operation of the OR Supply Chain. (Includes OR Supply Chain Coordinator and Inventory Assistant/Refill Technician.)
• - Work directly with OR Business Manager in coordinating procurement of supplies. This includes the development of cost analyses in support of product requests and savings initiatives that go through the OR Product Review Committee.
• - Meet with vendors, as needed, to discuss and evaluate new products.
• - Maintain direct communication and coordination with OR Leadership, OR Staff, Central Processing & Distribution, and Lahey Distributors.
• - Facilitate Pyxis optimization projects and actively seek out potential savings opportunities.
• - Facilitate/oversee Cardinal initiatives, including but not limited to Pyxis, PBDS packs, Reprocessing, trials, and various savings opportunities.
• - Inventory Management – works in conjunction with Pyxis Supply System Coordinators in par level establishment and maintenance, refill process, utilization analysis, and product management.
• - Collaborate with Purchasing Agent with product failures, vendor returns, and expired items.
• - Collaborate with receiving to assure smooth interface to meet clinical needs.
• - Collaborate with all managers, super users, clinical, and non-clinical staff to develop a cooperative approach to service-oriented, cost-effective, operationally efficient inventory management in the department(s) to which the individual is assigned.
• - Implement procedures to achieve the reduction/elimination of stock-outs by: evaluate cause and frequency of stock-outs; ensure accurate and timely replenishment processes in both the routine and emergency situations; coordinate the development, implementation, and monitoring of policies and discrepancy identification/resolution; develop and implement an inventory schedule/system; communicate with end-users and Pyxis Supply System Coordinators to define and troubleshoot supply problems.

Minimum Qualifications

• Education: Knowledge of business processes typically acquired through earning an Associates degree or 3 years related experience in a healthcare setting.
• Skills, Knowledge & Abilities: In the absence of any of these skills, demonstrates the ability to be thoroughly trained to meet organizational standards. Strong computer and customer service skills. Ability to be trained in Pyxis Systems Management including systems troubleshooting and report generation.

Pay Range

$20.50 – $27.59