Supply Chain Coordinator

About the role

The Supply Chain Coordinator assists the Director of Materials Management in operating the Materials Management Department in the most efficient and cost-effective manner. Reporting to the Director of Materials Management and the Chief Financial Officer (CFO), this role plays a crucial part in ensuring the smooth operation of the supply chain within the organization.

Responsibilities

• Establishes and maintains contacts with vendors and suppliers.
• Achieves maximum use of MMIS to track supply usage, streamline procurement and service departments.
• Analyzes market conditions and statistical data, interviews vendors, and reviews catalogs and other source material to obtain information on items for purchase.
• Reviews and makes recommendations in reference to all new supplies and equipment.
• Maintains cyclical and year-end inventories in accordance with EOC standards.
• Complies with regulatory requirements and Joint Commission National Patient Safety Goals in accordance with hospital policies and procedures.
• Functions as a role model for clinical practice to co-workers, students, customers, and Medical Staff to help build and maintain a professional environment.
• Uses problem-solving methods to facilitate resolution to patient, family, and personnel situations that present in the work area/department.
• Competently works with Paragon applications (computer system).
• Reconciles pricing/quantity/item discrepancies for non-storeroom orders placed through CSC (Customer Service Center - Nashville, TN).
• Processes special purchase requests, scans and files documentation through GHX as necessary.
• Maintains, orders, and stocks for designated clean supply areas according to predetermined schedule.
• Updates departmental SMART PARS with product changes, additions and deletions.
• Checks SMART backorder file against pending purchasing file; contacts vendor on backorders.
• Works with recalls as for MM Specialist, notifying appropriate depts, reporting to EOC and obtaining new product.
• Pulls items from store room as necessary.
• Setup new items through VIRA as needed.
• Prints charge labels for storeroom billable items as needed.
• Ensures contract compliance.
• Compiles reports including Optiflex activity report as directed by Materials Manager.
• Orders all stock items.
• Backup for delivering items.
• Works closely with Director of Materials Management with new projects as they arise.
• Researches items for Department Managers to find best items for them with contract pricing, samples.
• Issues pagers as backup, maintains pager list and notifies appropriate personnel of any changes.
• Checks and approves Staple orders as needed for all departments and all off-site facilities.
• Helps conduct yearend inventory for all supply areas.
• Answers the telephone, directs calls, and takes messages.
• Cross-trains on all aspects of the Purchasing office.
• Works well with others; assists coworkers when needed; complies with supervisor's requests; communicates well with personnel, patients, visitors, and physicians.
• Performs other duties as assigned.

Requirements

• High School Diploma or equivalent required, associate's degree preferred.
• 2 years experience in materials handling or purchasing.
• Knowledge of operating a personal computer and related software required.
• Excellent oral and written communication skills.
• Walking and standing for long periods of time depending on workload.
• Sitting for long periods of time throughout day.
• Transport (lift, carry, store) materials weighing up to 75 pounds to and from the pharmacy to nursing units and storage areas.
• Bending required frequently, 45-90 degree angles, to check patients and operate machinery.
• Verbal and written ability to give information and present ideas essential in administrative management.

Qualifications

• High School Diploma or equivalent required, associate's degree preferred.
• 2 years experience in materials handling or purchasing.
• Knowledge of operating a personal computer and related software required.
• Excellent oral and written communication skills.
• Walking and standing for long periods of time depending on workload.
• Sitting for long periods of time throughout day.
• Transport (lift, carry, store) materials weighing up to 75 pounds to and from the pharmacy to nursing units and storage areas.
• Bending required frequently, 45-90 degree angles, to check patients and operate machinery.
• Verbal and written ability to give information and present ideas essential in administrative management.

Skills

• Excellent communication skills.
• Computer literacy.
• Problem-solving skills.
• Inventory management.
• Vendor relations.
• Procurement and purchasing.
• Emergency management.
• Hazardous material management.
• Fire safety.
• Infection control.
• Security.
• Medical terminology.
• Paragon applications.
• GHX systems.
• Staple order processing.
• Inventory reconciliation.
• Backorder management.
• Recall coordination.
• Ordering and stocking supplies.
• Inventory counting and reporting.
• Employee training and cross-training.
• Telephone and call center operations.

Benefits

Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities.

Pay

Commensurate with experience.

Schedule

Full-time.

EEOC Statement

Community Medical Center is an Equal Opportunity Employer. Community Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.