Supplier Account Manager

Essential Duties and Responsibilities

• Maintain 24-hour RFQ turn-around time to supplier(s)
• Follow up with suppliers to close out aging RFQs
• Able to understand key product requirements to ensure proper processing of RFQ’s
• Perform parts and/or services procurement activities (individual, multiple, and/or large tenders) for AllClear Distribution and Repair Services
• Develop an efficient and accurate system for monitoring all open purchase orders
• Execute effective follow up operations for obtaining confirmations and statuses of open purchase orders
• Deliver a daily report to customer service representatives, operations, and finance, indicating expected incoming material and projected revenues
• Attend daily staff meetings to discuss the status of incoming and/or working purchase orders
• Work with the inventory team to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products
• Update ERP database with status of open purchase orders
• Work with suppliers/vendors to communicate and obtain required trace documentation and meet purchase order requirements
• Cook with part procurement requirements with requesting departments or technicians
• Prepare and process requisitions and purchase orders for goods, equipment, and supplies
• Verify specifications and price; challenge sourcing/savings options, and/or obtain identify substitute items; obtaining approval from requisitioning department and ensuring shop manual compliance
• Develop supplier relationships, coordinate supplier schedule commitments, and manage delivery commitments
• Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance
• Support program management and operations project planning and scheduling to assure a seamless execution and delivery of products and services
• Work with program management and operations personnel to improve supplier performance and eliminate inefficiencies, redundancies, and non-value-added requirements
• Interface with engineering and manufacturing/operations to ensure customer requirements and specifications on products and/or services are flowed down to suppliers
• Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians
• Resolve invoice issues and work closely with finance for vendor payments
• Meet expectations of clear communication with external internal customers (suppliers and internal stakeholders)
• Keep internal and external customers updated on the status of orders, current or anticipated problems, and circumstances which may affect delivery, quality, and/or price
• Make confident, fact-based, decisions and act on decisions while considering risk
• Organized, flexible, and easily adaptable to changing conditions
• Understand and perform functions in accordance with AS9120 and ISO9001 Standards

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• High School Diploma or equivalent (GED), required
• Associate degree or advanced, preferred
• Supply Chain certifications (APICs, etc.) preferred
• Aerospace, Distribution, Repair Management, and/or Military experience highly desired
• 5+ years related experience in supply chain, sourcing, procurement functions, and/or training, preferred
• Demonstrated proficiency in Excel and Microsoft Office Suite, preferred
• ERP / MRP experience desired

Language Skills:

• Fluent in English
• Foreign Language skills desirable; Spanish preferred
• Ability to read, analyze, and interpret general business information
• Ability to effectively communicate via phone, email, and in-person.
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to effectively present information and respond to questions from groups of managers

Mathematical Skills:

• Above average
• Ability to work with mathematical concepts such as addition, subtraction, multiplication and division
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Physical Demands:

• Customary physical demands for office environment
• Ability to lift up to 40 lbs. and greater than 40 lbs. with assistance

Work Environment:

• Traditional office environment with attached warehouse environment

Travel:

• Periodic travel may be required as deemed necessary to perform this job