Supervisor, Orphans' Court Clerk

Supervisory & Administrative Duties

• Supervise, train, and evaluate staff within the Orphans’ Court Department.
• Maintain working knowledge of all departmental functions and staff responsibilities.
• Assign and distribute workloads to ensure timely processing of filings and coverage during staff absences.
• Assist in developing and implementing departmental procedures and workflow improvements.
• Support the Second Deputy with time and attendance administration and related personnel matters.

Court Operations

• Work closely with Orphans’ Court judges, staff attorneys, and judicial staff regarding case scheduling and court operations.
• Aid in coordinating and making administrative decisions related to hearings and court proceedings.
• Review and process court orders as directed by the judges.

Case Processing & Filings

• Accept and process Orphans’ Court filings submitted electronically and over the counter.
• Process appeals to the Appellate Courts of Pennsylvania.
• Oversee adoption filings and electronic filing procedures.
• Aid members of the public with procedural questions related to adoptions and other Orphans’ Court matters.
• Oversee guardianship matters, including monthly guardianship reporting requirements and required notices to guardians and state agencies.

Financial & Reporting Responsibilities

• Verify cashier drawers and prepare bank deposits as needed.
• Prepare monthly and annual reports for the Administrative Office of Pennsylvania Courts (AOPC).
• Ensure accurate recordkeeping and compliance with applicable court procedures and reporting requirements.

Qualification Requirements

• Bachelor’s Degree.
• 5 years related legal experience – Experience with trusts, estate planning, guardianships, and adoptions.
• Excellent verbal and written communication skills.
• Ability to work well with the public and co-workers.
• Excellent typing, word processing and data entry skills.
• Accurate, detail-oriented and able to prioritize and ensure that deadlines are met.
• Well organized.
• Efficient worker, keeping all work processed with no 'back log'.
• Excellent computer skills with knowledge of MS Office Products, as well as various other computer software packages.
• Independent, responsible, self-motivated worker.
• Team worker, helping co-workers when needed.
• Excellent knowledge of standard office procedures.
• Knowledge of County policies and procedures.
• Must be able to operate the following equipment: Computer/Printer, Telephone, Copier, Fax.

Physical Demands

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear.
• The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually moderate.