Supervisor, Accounts Payable

About the role

The Accounts Payable Supervisor leads the Accounts Payable (AP) function for RTD, with end-to-end accountability for vendor payment operations, internal controls over disbursements, and cross-system integration of payment data from HR Management, Risk Management, and Purchasing Card (P-Card) systems.

Responsibilities

• Manages and schedules Accounts Payable (AP) processing, payment batch runs, month-end and year-end activities, ensuring timely and accurate disbursement of liabilities in accordance with authorization procedures.
• Oversees record management, retention, and supporting documentation for AP transactions.
• Reconciles and prepares monthly analysis of AP-related General Ledger and clearing accounts.
• Oversees Vendor Master File administration, including vendor onboarding and maintenance, W-9 and W-8 collection and validation, IRS TIN matching, vendor screening, duplicate prevention controls, and data quality reviews.
• Manages annual IRS 1099 reporting processes, including card payment reporting coordination, backup withholding administration, and corrections processing.
• Administers Colorado state withholding and remittance obligations on reportable vendor payments.
• Reviews Purchasing Card (P-Card) reconciliations, exception reports, and related reporting requirements; identifies compliance concerns and escalates non-compliant transactions or suspected fraud.
• Covers P-Card policy updates and training in partnership with Finance and Procurement.
• Owns AP policies, procedures, and governance documents; implements updates to ensure compliance with regulatory changes, accounting standards, GAAP, GASB pronouncements, and organizational needs.
• Maintains AP internal control documentation, including process narratives, control matrices, and segregation-of-duties matrices.
• Supports external, internal, and Single Audit engagements, including preparation of provided-by-client (PBC) schedules, sample selection, and walkthrough coordination.
• Ensures AP disbursement practices comply with applicable Colorado prompt payment requirements.
• Administers escheatment of unclaimed property under the Colorado Revised Uniform Unclaimed Property Act, including identification of stale-dated payments and credits, due diligence procedures, and remittance to the State Treasurer.
• Supports federal grant disbursement documentation requirements under 2 CFR Part 200 and FTA Circular 5010.1E, including allowability review and Schedule of Expenditures of Federal Awards (SEFA) reporting input.
• Manages the import and integration of payment data from upstream systems, including HRMS (payroll and data export), Risk Management systems, and P-Card systems.
• Serves as primary AP subject matter expert for ERP systems, leading implementation, testing, process design, system enhancements, and ongoing optimization efforts.
• Prepares monthly AP performance reporting, including aging analysis, days payable outstanding (DPO), on-time payment rate, discount capture rate, and vendor risk maintenance.
• Identifies and escalates significant operational, compliance, vendor, and payment-related risks to the Accounting Manager.
• PARTNERS WITH PROCUREMENT, FINANCE DEPARTMENT, AND LEGAL ON PAYMENT-RELATED MATTERS, VENDOR DISPUTES, AND PROCESS IMPROVEMENTS.
• Maintains appropriate staffing levels and reviews progress to ensure the quality and quantity of work meet standards and deadlines for deliverables to meet program goals and objectives.
• Recruits staff to include interviewing, hiring, assigning work, training, coaching, and counseling to ensure consistent application of Employee Guidelines, processes, and procedures.
• Conducts performance reviews and holds employees accountable for optimal performance of their responsibilities.
• Fosters a safety-first culture, prioritizing prevention, accountability, and continuous improvement.
• TAKES ACTION TO ADVANCE THE GOALS OF EQUAL EMPLOYMENT OPPORTUNITY, SMALL/ DISADVANTAGED BUSINESS ENTERPRISE, TITLE VI AND ADA PLANS, THEREBY ENSURING RTD'S HIRING PROGRAMS, WORK ENVIRONMENT, CONTRACTING AND PROCUREMENT PRACTICES, AND TRANSIT SERVICES/PROGRAMS ARE FAIR, EQUAL, AND NON-DISCRIMINATORY.

  Qualifications

  • Bachelor's Degree in Accounting, Finance, Economics required, or an equivalent combination of education and relevant work experience.
  • A minimum of five (5) years of Accounts Payable experience in a high-volume environment.
  • A minimum of three (3) years of experience in a leadership or supervisory role.
  • Experience working with ERP and HRMS systems.

  Preferred Experience

  • Experience in a public sector, governmental, or transit agency environment.
  • Working knowledge of governmental accounting standards (GASB) applicable to enterprise fund operations.
  • Experience supporting an ERP implementation or major system upgrade in a functional lead or subject matter expert capacity.
  • Experience administering high-volume 1099 reporting cycles, including IRC6050W coordination with card-issuer 1099-K filings.
  • Experience administering a P-Card program, including MCC controls and exception review.
  • Accredited Payables Manager (APM), Certified Payroll Professional (CPP), or other equivalent certifications.