Superior Court Docket Clerk I

Under limited supervision, performs clerical work of moderate difficulty in filing and processing of legal documents; performs related work as assigned.

Promotion Opportunity

A Superior Court Docket Clerk I who demonstrates proficiency in their duties may be promoted to the position of Superior Court Docket Clerk II after one (1) year of service.

Responsibilities

• Provides attorneys, clients, and court personnel with deficiency information.
• Answers telephone calls, takes messages, disseminates caller information, and sets up conference calls.
• Maintains court records and lists of jurors.
• Communicates with attorneys, other courts, judges, law enforcement agencies, and the public.
• Works with parties in person, in writing, and/or on the phone; provides information and assistance to the public without giving legal advice.
• Responds to inquiries from court personnel, judges, attorneys, and the public; answers calls, determines callers' needs, forwards/transfers, or takes messages.
• Provides clerical support and assistance as required, including revising/sending correspondence, handling mail, making photocopies, scanning, distributing documents, operating fax machines, and other office/customer service tasks.
• Accepts and receives monies, issues receipts for records requests, and updates electronic/manual case management systems.
• Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents.
• Receives and files legal documents in paper and electronic format.
• Reviews legal documents to determine proper venue and jurisdiction.
• Calendars legal documents for judicial review.
• Facilitates public access to judicial records.
• Issues warrants and writs as ordered by Superior Court.
• Researches court records in film, paper, and electronic format.
• Directs the summoning, selection, screening, orientation, and assignment of all trial jurors and grand jurors in accordance with Arizona Revised Statutes.
• Maintains Navajo County’s master jury list.
• Directs the daily operations of summoning, qualifying, excusing, and postponing of jurors.
• Determines the number of jurors to call daily based on the court calendar and develops best practices/emergency procedures for calendar changes.
• Administers juror orientation, manages random assignment of jurors to trials, and tracks daily juror utilization.
• Establishes and maintains automated/manual record-keeping procedures and jury records as required by Arizona Revised Statutes.
• Maintains effective communication with judges, court personnel, attorneys, criminal justice agencies, the public, and prospective jurors.
• Sorts, counts, and stamps incoming court documents; recognizes chronological order and significance of file stamps/indicators.
• Files court documents in assigned storage areas within the Superior Courthouse; retrieves and prepares files for court upon request.
• Maintains accurate and complete digital and physical files.
• Prepares correspondence and court notifications for mailing.
• Prepares, processes, and certifies copies of court documents and files.
• Enters and maintains data in the automated case management system and maintains lists.
• Assists in processing, qualifying, sorting, and filing of 60,000 juror questionnaires; scans and performs data entry of questionnaire information.
• Assists with utilization of jury kiosks during juror check-in.
• Maintains knowledge of judge assignments, hearing dates, and court calendar times for reference during hearings.
• Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings.
• Enters data points during protective order hearings into the electronic case management system.
• Processes interfaces with the statewide AZPOINT system to generate protective order forms and provide real-time access to law enforcement.
• Communicates juror qualifications, reasons for excusal/deferments, and general juror information in person, via email, or phone.