Summer College Intern

About the role

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

Responsibilities

• The development of new personnel request forms for better tracking and more user-friendly submission
• Aid in the planning and implementation of digitizing employee personnel files and migrating to appropriate systems
• Reconcile HR records against other agency systems and records
• Initiate employee personnel folders and file licenses, doctor’s notes, employee updates, and other associated documents
• Aid in contacting candidates and scheduling interviews
• Aid in the physical migration of separated employee files in the file room
• Aid in the maintenance of OCME-DNA records
• Aid in the compiling of data
• Aid in planning and organizing events
• Assist with tracking, record keeping, and retention of data for Labor Relations, Timekeeping & Payroll, and Recruitment sections
• Access secure and confidential systems
• Aid in the creation of advertisements to be used to promote agency initiatives
• Communicate with agency stakeholders to create a repository of agency images to be used for social media posts
• Other duties as assigned.

Requirements

SPECIAL NOTE: Selected candidates will be required to provide a DNA sample by swabbing.

WORK AUTHORIZATION: Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

***Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***

Qualifications

• As of June of the Program year the prospective intern must be a student matriculated in a college or be a recent college graduate (winter/spring term of the Program year).
• Note: Appointment to this title is only valid for the duration of the Program, June - August each year.
• Preferred Skills: 1. Ability to use Microsoft Office Suite 2. Ability to work independently in a fast-paced environment and as a team player 3. Working knowledge of Adobe Creative Suite

Special Notes

• New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.