Substitute Typist

About the Role

This position provides secretarial and clerical support to a unit or department. While the specific duties vary with the needs of the office, the incumbent performs skilled keyboarding and a range of routine clerical tasks such as filing, photocopying, faxing, maintaining office supplies, sorting and distributing mail, and similar activities. Assignments start with limited scope but may increase in difficulty over time. Work is performed under direct supervision and detailed instruction.

Responsibilities

• Performs skilled keyboarding to produce correspondence, reports, tables, charts, and maintain large databases.
• Gathers, extracts, and copies information for use by technical and professional staff.
• Takes longhand minutes, prepares summary notes, and submits them to a supervisor for approval before distribution.
• Receives calls and callers and provides routine information.
• Files correspondence, memoranda, reports, and other materials in accordance with departmental guidelines; retrieves records for staff use or disposition.
• Reviews records and documents for completeness, compliance with standards, and accuracy.
• Indexes materials and performs simple record-keeping tasks.
• Performs clerical support tasks such as logging records, photocopying, faxing, maintaining office supplies, and processing bulk mailings.
• May enter data into a terminal from forms and printed copy.
• May maintain records of time and benefit usage, employee certification, and training.

Requirements

• Knowledge of business English to recognize and correct common errors in correspondence, records, and reports.
• Knowledge of arithmetic to verify calculations and report on work activities.
• Knowledge of record-keeping to organize data, schedule, and maintain record systems.
• Skill in operating office automation equipment to produce work accurately and efficiently.
• Ability to operate a keyboard at no less than 35 words per minute.
• Ability to learn software packages for word processing to produce a variety of information.
• Ability to understand and follow oral and written directions.
• Ability to take minutes and prepare summary notes.
• Ability to learn and work within departmental procedures and guidelines.
• Ability to provide basic information and direction to the public.
• Physical condition commensurate with the demands of the position.

Qualifications

• Graduation from high school or possession of a high school equivalency diploma.
• Candidates must demonstrate keyboarding ability, such as through courses or work experience.

Pay

$17.50 per hour

Schedule

Start date: September 1, 2026