Substitute Specialist

General Description

The Specialist - Substitutes is responsible for working directly with the substitute candidate pool and substitute candidates. The position will assist with onboarding, interviewing, and training substitutes who provide school-based support for absences or vacancies on a daily and/or long-term basis.

Essential Job Functions

• Review and evaluate all substitute applications.
• Interview substitute candidates for qualification into the substitute hiring process.
• Conduct orientation sessions for all substitutes.
• Aid in the completion of the hiring process for substitutes.
• Utilize technology for organization, communication, and documentation.
• Work with other CCPS departments to provide additional, elective training for substitutes, such as Special Education.
• Craft and distribute refresher courses to active substitutes as needed.
• Coordinate and assist with SmartFind Training to new staff and administrator users.
• Communicate and work collaboratively and confidentially with administrators.
• Aid in gathering and distributing information and data to enhance instruction to CCPS students.
• Assist in job fairs and other recruiting events.
• Aids in creating marketing recruitment materials.
• Runs various data reports.
• Performs other duties as deemed necessary.

Budgetary Responsibility

N/A

Report Preparation

As assigned.

Equipment Operation

• Computer
• Scanner
• Copier

Contacts

• Regularly and frequently makes contacts at all organizational levels within and outside the school system to explain programs and policies and to recruit for substitute and temporary positions.

Supervision

N/A

Decision Making

Performs majority of work tasks independently, exercising professional judgment. Seeks supervisor’s advice and guidance in unusual situations.

Formal Policy-Setting Responsibilities

• Makes recommendations for policy revisions as related to recruiting and retaining substitutes.
• Makes recommendations relating to the third-party software.

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear.
• The employee is required to stand, walk, sit, stoop and/or kneel.
• Specific vision abilities include close vision and the ability to adjust focus.

Work Environment

• The employee regularly works in an office environment.
• The noise level in the work environment is quiet to moderate.

Qualifications

• Demonstrated ability to interpret and apply policies and procedures.
• Must possess excellent oral and written communication skills.
• Requires the ability to maintain complex records and to prepare reports from such records.
• Must have the ability to work independently or as a member of a team.
• Excellent customer service skills and the ability to work efficiently under pressure and effectively manage multiple deadline actions.
• Proficient with Microsoft Office Suite or Google Suite.

Additional Job Requirements

• Bachelor’s degree required.
• Teaching experience or human resources expertise preferred.
• Has demonstrated interpersonal and leadership skills for working effectively with colleagues, administrators, and students.
• Has demonstrated commitment to personal professional growth and learning.
• Excellent oral and written communication skills.

Background Investigations/Tests

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$53,971.42 - $91,758.01

Hours Per Day

8

Days Per Year

260

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status. Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Reasonable Accommodations

Administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.