Subcontracts Manager

About the role

The Subcontracts Manager is responsible for driving the subcontract buyout process from RFP to Contract execution, while maintaining a current database of vendor pre-qualification and monitoring vendor performance. They prepare highly complex, customized contracts which involve the integration of many diverse elements of high cost, or which entail construction projects, and master services/supply agreements. They will be responsible for overall coordination and development of subcontract agreements and may be assigned supply agreements for purchasing as needed.

Responsibilities

• Collaborate with internal and external stakeholders to leverage the experience to optimize the procurement of subcontractors
• Manage RFP Process with limited direction from the Director of Cost Management
• Prepare RFPs to qualified subcontractors
• Establish, maintain and meet bid schedule
• Obtain necessary documents from stakeholders to create RFPs
• Obtain bids and maintain bidders list
• Bid evaluations by preparing bid analysis for Manager review
• Develops and negotiates Subcontract Agreements and Supply Agreements (as needed only), Change Order and other related contract management documents
• Review, compare and evaluate subcontractor proposals and historical pricing to determine reasonable pricing and opportunities for cost savings
• Negotiate commercial terms in accordance to company policies and guidelines
• Ensure prime contract flow downs are incorporated into subcontract document
• Maintain subcontractor compliance of contract and project requirements
• Ensure project costs are properly categorized when submitting subcontracts for approvals by comparing and adjusting estimating costs vs. actual costs including, but not limited to cost of installation and materials
• Support Project Management Team as needed with contract information and input to resolve subcontractor issues, such as under-performance or scope gaps
• Maintain accurate and complete Purchasing records in accordance with record retention procedures
• Perform other duties and special projects, as assigned by Management

Qualifications

• Bachelor's Degree required
• Minimum 7 years of experience in Construction Contracts Management and/or Procurement
• Minimum 5 years of experience in solar and/or construction field project at the project size of over $30M in procurement of equipment/material or subcontracting
• Preferred experience in Solar or Renewable Energy
• Knowledge in contract management
• Change order management experience
• Ability to work on own in a fast pace, professional, team environment with minimal supervision
• Able to Multitask
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Confidence and ability to interact with people at all levels of the organization
• Computer literacy with an advance knowledge on Microsoft office including but not limited to Excel
• Strong understanding of ERP systems
• SAP Experience
• Customer service skills including experience in conducting Supplier reviews and evaluation, and maintaining good business relationships

Skills

• Ability to identify, investigate and solve problem that might arise with order and in timely manner

Benefits

Regular professional, Construction shop and Worksite setting.

Noise level ranges from low to moderate (if in office setting)

Noise level ranges from moderate to high (if on construction worksite)

Under the Office Mobilization Plan (OMP) policy, the role may transition to an onsite or hybrid arrangement, as determined by business needs and the Head of Department

Pay

Salary range: TBD

Schedule

Work Status (Hybrid/In-Office): Remote