Subcontracts Administrator - Federal Construction

We need to produce HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, legal, navigation, etc. Must not include duplicated lines. Must not include filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes: Pay Range: $30.00 - $35.00 / hourly. So Pay section should be included. Benefits: they list benefits package: medical, dental, vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, paid time off along with other essential benefits. So Benefits section. Schedule: Not explicitly stated; they say full-time, remote option available. Could infer schedule? Not explicit. They didn't give schedule details like hours per week. Might not include Schedule section unless explicit. They said "full-time". Could we treat that as schedule? The rule: never create Pay/Schedule/Benefits sections unless posting actually states them. "Full-time" is a schedule type. Might be considered schedule content. However they didn't give specific hours. Might be okay to include Schedule with "Full-time (remote option available)". But we need to see if they explicitly mention schedule: "This position will report to our office location in Knoxville, TN (Remote option available)". Not schedule. They said "full-time Subcontracts Administrator". So schedule: full-time. I'd include Schedule section with "Full-time". It's specific enough. Now sections: About the role (maybe a summary). The posting includes introductory paragraph about BBCH and role. We can put that under About the role. Responsibilities: list of essential duties. Requirements: maybe Minimum Qualifications. Qualifications: maybe Additional Qualifying Factors? Actually they have Minimum Qualifications and Additional Qualifying Factors. Could combine into Requirements and Qualifications? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly. We have: - About the role: introductory description. - Responsibilities: essential duties list. - Requirements: maybe "Minimum Qualifications" (5 years experience, familiarity with contract types, federal contract management experience, etc.) - Qualifications: maybe "Additional Qualifying Factors" (drug screening, background check, clearance, physical requirements, working conditions). But physical requirements and working conditions maybe not qualifications. Could treat them under Requirements? However we have Skills heading: could list skills like proficiency in MS Office, Sage Intacct, organizational, communication. We need to avoid duplication. Let's parse content: Intro: "BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database. BBCH Support Services, LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits. This position will report to our office location in Knoxville, TN (Remote option available) Pay Range: $30.00 - $35.00 / hourly" Then "Essential Duties & Responsibilities" list. Then "Minimum Qualifications" list. Then "Additional Qualifying Factors" includes: pre-employment drug screening, background check, clearance levels, physical requirements, working conditions. We need to map to headings. Potential mapping: - About the role: first paragraph (company description and role overview). Could also include benefits? But benefits separate. - Responsibilities: essential duties list. - Requirements: Minimum Qualifications (experience, knowledge). - Qualifications: Additional Qualifying Factors (drug screening, background check, clearance, ability to obtain access to military installations). Could also include physical requirements? Might be better under Requirements? But we have Skills heading for skills like proficiency in MS Office, Sage Intacct, organizational, written, verbal communication. - Skills: list of skills from Minimum Qualifications: Excellent organizational, written, and verbal communication skills; Proficiency in Microsoft Word, Excel, Outlook and Adobe; Experience with Sage Intacct (preferred); Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS); Thorough understanding of federal contracting, FAR, and FAR supplemental regulations. But some of those are also qualifications. However we need to avoid duplication. Perhaps better: Requirements = Minimum Qualifications (experience, familiarity, federal contract management experience, procurement/subcontracting experience). Qualifications = Additional Qualifying Factors (drug screening, background check, clearance, ability to obtain access). Skills = specific skills (organizational, communication, MS Office, Sage Intacct). Benefits = benefits list. Pay = pay range. Schedule = full-time (remote option available). About the role = introductory paragraph. We must ensure we don't repeat content. Let's extract each piece. Intro paragraph: "BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database. BBCH Support Services, LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits. This position will report to our office location in Knoxville, TN (Remote option available) Pay Range: $30.00 - $35.00 / hourly" We need to separate benefits and pay from this paragraph for their own sections. So About the role should exclude benefits and pay lines. Let's rewrite About the role: "BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database. This position will report to our office location in Knoxville, TN (Remote option available)." Now Benefits section: list benefits. Pay section: "$30.00 - $35.00 per hour". Schedule section: "Full-time (remote option available)". Actually remote option already mentioned in About the role; but we can still include schedule: "Full-time". Might be redundant but okay. Responsibilities: list essential duties. Let's extract essential duties list from posting: - Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates. - Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business - With issuance of subcontract agreements request additional required paperwork (bonds, insurance, SF1413’s, etc.) - Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc) within Intacct for subcontract documentation - Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct - Request Payment and Performance Bonds and Certificates of Insurance for new prime awards - Track prime contract documentation in Intacct database - Request Payment and Performance Bonds (duplicate? Actually appears twice; we should deduplicate.) We need to preserve all substantive info but remove duplicated lines. So we will list each unique duty. Let's list unique: 1. Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates. 2. Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business. 3. With issuance of subcontract agreements, request additional required paperwork (bonds, insurance, SF1413’s, etc.). 4. Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc.) within Intacct for subcontract documentation. 5. Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct. 6. Request Payment and Performance Bonds and Certificates of Insurance for new prime awards. 7. Track prime contract documentation in Intacct database. Note: "Request Payment and Performance Bonds" appears also as separate line but we have included in #6. Now Minimum Qualifications list: - 5 years of hands on procurement, purchasing, or contract administration - Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS for defense and or government work) - Federal contract management experience - Procurement/subcontracting experience (preferred) - Thorough understanding of federal contracting, FAR, and FAR supplemental regulations - Excellent organizational, written, and verbal communication skills - Proficiency in Microsoft Word, Excel, Outlook and Adobe - Experience with Sage Intacct (preferred) Note: Some of these are skills; we will split. Additional Qualifying Factors: - As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results. - If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. - Necessary Physical Requirements (list) - Working Conditions (list) We may need to include physical requirements and working conditions under Requirements? But we have no specific heading for those; we could include them under Requirements or Qualifications. The instruction says we can use headings like Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Physical requirements and working conditions could be part of Requirements (maybe as "Requirements" includes physical). But we already have Requirements for minimum qualifications. Could add a sublist under Requirements for physical demands and working conditions. However we must not invent sections; we can include them under Requirements as additional bullet points. But we must not repeat content. Let's extract physical requirements: - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. - Work is mostly performed from a sedentary posture. - The employee is regularly required to hear, talk, sit, and use hands and fingers to operate a keyboard and phone. - The employee may be occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds. - Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust vision. Working Conditions: - The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. - The work described herein is primarily in a