Subcontracts Administrator - Federal Construction
Bristol Bay Construction Holdings LLC · United States · 1 mo ago
RemoteRemoteManagement$30–$35/hrContract
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We need to parse the posting.
Key info:
- Company description: BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database.
- Benefits: BBCH Support Services, LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits.
- Pay Range: $30.00 - $35.00 / hourly
- Location: This position will report to our office location in Knoxville, TN (Remote option available)
- Essential Duties & Responsibilities: list bullet points.
- Minimum Qualifications: list bullet points.
- Additional Qualifying Factors: pre-employment drug screening, background check, clearance levels, access to military installations.
- Necessary Physical Requirements: description.
- Working Conditions: description.
- About Bristol Bay Construction Holdings LLC: description of company.
- EEO etc: we need to remove boilerplate.
We need to decide which sections to include: About the role (maybe a summary), Responsibilities, Requirements (maybe qualifications), Skills, Benefits, Pay, Schedule (if schedule info present). The posting does not mention schedule (full-time). It says full-time. That could be schedule info. But "Schedule" heading is only if posting actually states schedule details like hours, shift, etc. It says full-time, but not specific schedule. Might be considered schedule info? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state Pay Range. It does state benefits. It does not explicitly state schedule beyond full-time. Might be okay to include Schedule with "Full-time". But we need to see if that's considered real specific content. It says "full-time". That's a schedule type. Could include.
We also need to include About the role? The posting includes a description of role at start. Could be About the role.
We need to avoid repeating job title as heading. The job title is Subcontracts Administrator. Not to repeat.
We need to use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content.
We need to parse the posting.
Key info:
- Company description: BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database.
- Benefits: BBCH Support Services, LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits.
- Pay Range: $30.00 - $35.00 / hourly
- Location: This position will report to our office location in Knoxville, TN (Remote option available)
- Essential Duties & Responsibilities: list bullet points.
- Minimum Qualifications: list bullet points.
- Additional Qualifying Factors: pre-employment drug screening, background check, clearance levels, access to military installations.
- Necessary Physical Requirements: description.
- Working Conditions: description.
- About Bristol Bay Construction Holdings LLC: description of company.
- EEO etc: we need to remove boilerplate.
We need to decide which sections to include: About the role (maybe a summary), Responsibilities, Requirements (maybe qualifications), Skills, Benefits, Pay, Schedule (if schedule info present). The posting does not mention schedule (full-time). It says full-time. That could be schedule info. But "Schedule" heading is only if posting actually states schedule details like hours, shift, etc. It says full-time, but not specific schedule. Might be considered schedule info? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state Pay Range. It does state benefits. It does not explicitly state schedule beyond full-time. Might be okay to include Schedule with "Full-time". But we need to see if that's considered real specific content. It says "full-time". That's a schedule type. Could include.
We also need to include About the role? The posting includes a description of role at start. Could be About the role.
We need to avoid repeating job title as heading. The job title is Subcontracts Administrator. Not to repeat.
We need to use for section headings.
We need to use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve all substantive information; do not invent or summarize away detail.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
We need to drop minor metadata like Job ID/requisition numbers (none present). Also drop duplicated lines.
We need to ensure we don't include sections with filler like "commensurate with experience". Not present.
Now craft HTML.
Sections:
- About the role: maybe a paragraph summarizing role.
- Responsibilities: list of essential duties.
- Requirements: maybe combine Minimum Qualifications and Additional Qualifying Factors? Could separate Qualifications and Skills? But we have Minimum Qualifications (experience, knowledge). Additional Qualifying Factors (drug screening, background check, clearance). Could be under Requirements.
- Skills: maybe list of skills like proficiency in Microsoft Office, Sage Intacct, etc. Could be part of Qualifications.
- Benefits: list.
- Pay: paragraph with pay range.
- Schedule: maybe note full-time, remote option.
We need to avoid too many thin sections. Prefer few substantive sections.
We could combine Responsibilities and Requirements into one? But better to follow typical headings.
Let's decide sections:
About the role
...
Responsibilities
...
Requirements
...
(includes qualifications, additional factors, physical requirements? Might be too much.)
Alternatively separate Qualifications and Skills.
But we have many details: Minimum Qualifications (5 years procurement, familiarity with contract types, federal contract management experience, procurement/subcontracting experience preferred, thorough understanding of federal contracting, FAR, FAR supplemental regulations, excellent organizational, written, verbal communication skills, proficiency in Microsoft Word, Excel, Outlook and Adobe, experience with Sage Intacct preferred). Additional Qualifying Factors (pre-employment drug screening, background check, clearance levels, access to military installations). Necessary Physical Requirements (description). Working Conditions (office setting, computer use, occasional travel). Could be part of Requirements.
We could have:
Qualifications
...
Skills
...
(maybe Microsoft Office, Sage Intacct, communication)
But the qualifications already include skills.
Given instruction to prefer few substantive sections over many thin ones, maybe we combine Qualifications and Skills into one section called Requirements.
Let's do:
- About the role (paragraph)
- Responsibilities (list)
- Requirements (list combining qualifications, additional factors, physical requirements, working conditions)
- Benefits (list)
- Pay (paragraph)
- Schedule (paragraph: Full-time position with remote option available; based in Knoxville, TN)
We need to ensure we don't repeat info.
Now extract specifics.
About the role: The posting starts: "BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database."
We can keep that as About the role.
Responsibilities: The list under "Essential Duties & Responsibilities". Let's extract each bullet:
- Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates.
- Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business
- With issuance of subcontract agreements request additional required paperwork (bonds, insurance, SF1413’s, etc.)
- Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc) within Intacct for subcontract documentation
- Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct
- Request Payment and Performance Bonds and Certificates of Insurance for new prime awards
- Track prime contract documentation in Intacct database
- Request Payment and Performance Bonds (duplicate? Actually appears twice; we need to deduplicate. The list includes "Request Payment and Performance Bonds and Certificates of Insurance for new prime awards" and later "Request Payment and Performance Bonds". We'll keep unique items.
We should also include maybe "Track prime contract documentation in Intacct database" (already). Also maybe "Maintain compliance module..." etc.
We'll produce a list without duplication.
Now Requirements: combine:
Minimum Qualifications:
- 5 years of hands on procurement, purchasing, or contract administration
- Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS for defense and or government work)
- Federal contract management experience
- Procurement/subcontracting experience (preferred)
- Thorough understanding of federal contracting, FAR, and FAR supplemental regulations
- Excellent organizational, written, and verbal communication skills
- Proficiency in Microsoft Word, Excel, Outlook and Adobe
- Experience with Sage Intacct (preferred)
Additional Qualifying Factors:
- As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results.
- If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.
Necessary Physical Requirements:
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
- Work is mostly performed from a sedentary posture.
- The employee is regularly required to hear, talk, sit, and use hands and fingers to operate a keyboard and phone.
- The employee may be occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust vision.
Working Conditions:
- The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
- The work described herein is primarily in a modern office setting.
- Occasional travel may be required.
We could include these as list items under Requirements.
Now Benefits:
- medical, dental, and vision insurance
- health savings account health reimbursement account (maybe two: HSA and HRA)
- flexible spending account
- employer paid life and disability
- 401(k) matching
- paid time off
- other essential benefits
We'll list each.
Pay:
- Pay Range: $30.00 - $35.00 / hourly
Schedule:
- Full-time position (remote option available) based in Knoxville, TN.
Now produce HTML.
We need to ensure no extra text outside HTML fragment.
Let's craft:
About the role
BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database.
Responsibilities
- Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates.
- Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business.
- With issuance of subcontract agreements request additional required paperwork (bonds, insurance, SF1413’s, etc.).
- Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc) within Intacct for subcontract documentation.
- Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct.
- Request Payment and Performance Bonds and Certificates of Insurance for new prime awards.
- Track prime contract documentation in Intacct database.
Requirements
- 5 years of hands on procurement, purchasing, or contract administration.
- Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS for defense and or government work).
- Federal
- for any list of duties/requirements/benefits, and
for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. We need to drop minor metadata like Job ID/requisition numbers (none present). Also drop duplicated lines. We need to ensure we don't include sections with filler like "commensurate with experience". Not present. Now craft HTML. Sections: - About the role: maybe a paragraph summarizing role. - Responsibilities: list of essential duties. - Requirements: maybe combine Minimum Qualifications and Additional Qualifying Factors? Could separate Qualifications and Skills? But we have Minimum Qualifications (experience, knowledge). Additional Qualifying Factors (drug screening, background check, clearance). Could be under Requirements. - Skills: maybe list of skills like proficiency in Microsoft Office, Sage Intacct, etc. Could be part of Qualifications. - Benefits: list. - Pay: paragraph with pay range. - Schedule: maybe note full-time, remote option. We need to avoid too many thin sections. Prefer few substantive sections. We could combine Responsibilities and Requirements into one? But better to follow typical headings. Let's decide sections:
About the role
...
Responsibilities
- ...
Requirements
- ...
Qualifications
- ...
Skills
- ...
About the role
BBCH Support Services, LLC an Alaska Native-owned holding company, provides shared services across construction, civil, fuels, facility support services, and environmental business lines throughout the United States. We are seeking a full-time Subcontracts Administrator to support the compliance of prime contracts and the administration of subcontracts, including bonds, insurance requirements, and related documentation. The Subcontracts Administrator is responsible for issuing and tracking subcontracts, purchase orders, consulting agreements, and modifications, and maintaining accurate contract documentation. The Subcontracts Administrator will also assist with tracking prime contract information and ensure completeness in our Intacct database.
Responsibilities
- Audit subcontract agreement request package for funding and completeness and determine appropriate subcontract templates.
- Through Sage Intacct, issue and track subcontracts, purchase orders, consulting agreements, and modifications for multiple lines of business.
- With issuance of subcontract agreements request additional required paperwork (bonds, insurance, SF1413’s, etc.).
- Maintain compliance module (insurance coverage, certified payroll, SF1413’s, etc) within Intacct for subcontract documentation.
- Audit Job Setup Packages for new prime contract awards ensuring accuracy prior to setup in Sage Intacct.
- Request Payment and Performance Bonds and Certificates of Insurance for new prime awards.
- Track prime contract documentation in Intacct database.
Requirements
- 5 years of hands on procurement, purchasing, or contract administration.
- Familiarity with standard contract types (fixed price, Time and Material, Cost Plus) and regulatory frameworks (such as FAR/DFARS for defense and or government work).
- Federal