Subcontracts Administrator

About the role

GovCIO is seeking a highly skilled Subcontracts Administrator to perform and manage cradle-to-grave subcontract administration activities for a broad range of federal programs. This role requires strong knowledge of FAR/DFARS, CPSR-compliant processes, subcontract formation, modification management, vendor oversight, and ongoing subcontract compliance. The position will be fully remote within the United States.

Responsibilities

• Subcontract Formation & Negotiation
  • Develop, negotiate, and administer subcontract agreements, modifications, and task orders.
  • Review and incorporate necessary representations and certifications, verifying accuracy and completeness.
  • Conduct SAM.gov checks, vendor diligence, and subcontractor compliance reviews as part of award and modification workflows.
• Cradle-to-Grave Subcontract Administration
  • Maintain comprehensive subcontract files, ensuring all executed documents, PRs, POs, change orders, options, rates, funding actions, and compliance artifacts are properly archived.
  • Ensure subcontract terms are clearly communicated and flowed down to appropriate stakeholders.
  • Manage subcontract performance periods, incremental funding actions, rate adjustments, and other modifications.
  • Support subcontractor onboarding and coordinate closely with program managers to monitor subcontractor performance and deliverables.
• Compliance, Risk & Audit Readiness
  • Ensure all subcontract actions meet CPSR requirements, including documentation completeness, pricing support, competition justification, and regulatory compliance.
  • Confirm federal requirements such as debarment verification, anti-influence certifications, and vendor rating checks are completed and included.
  • Monitor adherence to subcontract reporting, insurance certifications, security requirements, and ITAR/DPAS obligations where applicable.
• Cross-Functional Collaboration
  • Partner with Contracts, Pricing, FP&A, and Program Teams to support proposals, funding actions, and subcontractor data calls.
  • Serve as a point of contact for subcontractor inquiries, coordinating communications to ensure alignment with technical, financial, and contractual requirements.
  • Provide guidance to junior subcontract administrators and assist in resolving compliance or processing issues.
• Modification Processing
  • Prepare, process, and finalize subcontract modifications including incremental funding, period-of-performance extensions, rate changes, labor category updates, and administrative adjustments.
  • Ensure modifications are fully documented, aligned with Delegation of Authority (DOA) thresholds, and properly routed for approvals.

Requirements

• Bachelor’s Degree and 5–8+ years of experience in federal subcontract administration
• Strong working knowledge of FAR, DFARS, CPSR standards, and federal procurement requirements
• Experience administering CPFF, T&M, FFP, IDIQ, and other subcontract types
• Proficiency with Costpoint and other procurement systems
• Demonstrated ability to analyze complex subcontract requirements and ensure compliance
• Strong communication skills and ability to collaborate with cross-functional teams
• Ability to manage multiple subcontract actions in a fast-paced environment

Preferred Qualifications

• Experience supporting VA, DHS, or other federal customers
• Experience preparing procurement summaries, justification documentation, and compliance checklists
• Familiarity with service subcontracting
• Advanced knowledge of CPSR audit criteria and best practices

Pay

Posted Salary Range: USD $80,000.00 - USD $110,000.00 /Yr.