Sub-Contract Specialist

About the role

This position is responsible for a number of administrative and accountability-related responsibilities as they relate to the contract and subcontractor management function within the organization. Specifically, this position is responsible for subcontractor and vendor onboarding.

Responsibilities

• Manages the Subcontractor/Vendor Onboarding, Setup and Maintenance function throughout the Contractor-Subcontractor relationship lifecycle.
• Ensures all required subcontractor qualification documentation and agreements, pricing agreements, insurance requirements, immigration and other regulatory compliance, etc are acquired, appropriately validated, documented, maintained and updated as required.
• Works with the team to track and process policy renewals for subcontractors and vendors.
• Collaborates with other department employees to ensure their understanding of and partnership with these initiatives.
• Sets up and processes subcontractor-related data, including I9 Compliance, company documents, contract and pricing agreements, and certificates of insurance.
• Prepares and updates processes as needed.
• Provides Company insurance documentation to various external stakeholders as needed.
• Communicates with other departments as necessary to facilitate customer, vendor, sub-vendor, and project setups.
• Acts as a backup to other personnel in the contract management department.
• Performs other duties as assigned.

Requirements

• A high school diploma or GED.
• Two to four years of related job-related experience.
• Proficient PDF editing and data entry skills.
• Intermediate use of word processing, spreadsheet, database, internet, and cloud-based software.
• Experience working with Avetta program.
• Experience working in SAP.
• Ability to work independently on assigned tasks with minimal guidance.

Qualifications

• High School diploma or GED.
• Insure and/or contractual background.
• Proficient in PDF editing and data entry.
• Intermediate use of word processing, spreadsheet, database, internet, and cloud-based software.
• Experience working with Avetta program.
• Experience working in SAP.
• Ability to work independently on assigned tasks with minimal guidance.

Skills

• Team work.
• Complex problem solving.
• Effective, respectful, and professional communication skills, both written and verbal.
• Openness to change.
• Meticulously organized.
• Self-motivated and driven.
• Organizational commitment and congruence.

Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

Pay

The wage range for Sub-Contract Specialist is $21.00 - $23.00.

Schedule

N/A

Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!