Study Start Up Specialist/Sr. Study Start Up Specialist

Medicine moves forward here. So will you. Ergomed is a specialist clinical research organization focused on rare disease and select oncology indications. We focus on the most complex trials, the studies where experience, judgement, and rigorous operational accountability make the biggest difference. We partner with small to midsize biotech companies to move promising therapies through early phase development, so they reach the patients sooner.

We choose complex work on purpose. Rare disease and oncology trials carry real operational risk, and our people are experts at reducing it, protecting timelines, data quality and the experience of sites and patients at the same time. It is demanding, meaningful work, and no one here forgets that patients cannot wait. That is why culture matters to us as much as capability. We have built a collaborative, international team where people share ideas, grow their careers and are trusted to take ownership early. With colleagues across North America, South America, Europe, Asia and Australia, we value teamwork, flexibility and a real commitment to work-life balance, because good science comes from people who feel supported.

About the role

The Study Start Up Specialist coordinates and oversees all activities related to achieving site activations in accordance with the contract, trial protocol and other study-specific requirements, ICH-GCP, all applicable SOPs and regulatory requirements. The Specialist takes leadership and acts as the primary point of contact for Sponsor and internal stakeholders during the study start-up process.

Responsibilities

• Assume leadership during study set-up, ensuring development of start-up strategy, effective and rapid coordination and management of regulatory deliverables, driving the team to meet agreed targets and comply with procedures, trackers, and templates.
• Serve as the main point of contact for all project-specific Study Start-Up activities.
• Provide regulatory strategic input to internal and external customers and promptly identify and address any risk or potential risk by implementing preventive measures.
• Problem solve and support achievement of satisfactory resolution of performance issues or delivery failures.
• Prepare, collect, and review regulatory information to support regulatory submissions for initial authorization and maintenance, in compliance with all applicable regulations.
• Collect, review for completeness and compliance, and track essential documents for Study Start-Up to facilitate efficient site initiation and activation. Investigate incomplete, inaccurate, or missing documents to ensure accuracy and completeness of information.
• Prepare study team reports or updates regarding the status of essential document collection, review, and approval.
• Actively correspond with selected sites for updates regarding essential document completion, Informed Consent Form (ICF) development on site level (if applicable), and Institutional Review Board (IRB)/Independent Ethics Committee (IEC) submissions/approvals.
• Coordinate with study teams, sponsors, clinical monitoring, clinical contracts, and/or other functional areas on the priority and processing of documents leading to investigational product release, site activation, and site initiation.
• Take ownership in contract negotiations with investigative sites or coordinate other team members assigned to perform contract negotiations as per study-specific RACI (activity supported by other team members as per study contract or study-specific RACI; e.g., Legal, CTM, Monitor, etc.).
• Assist with feasibility and site identification activities as needed.
• Arrange for and/or review translation of essential documents as required.
• Attend project team meetings and training sessions according to project and/or Sponsor requirements.
• Ensure all relevant documents are submitted to the Trial Master File (TMF) for filing as per study-specific guidance.
• Ensure all team members assigned to the project for departmental deliverables are aware of the tasks and time allocated, monitor project budgets, hours spent vs. budgeted, and promptly identify and escalate any out-of-scope items.
• Support, mentor, and train department staff and new hires.
• Provide support to proposal development and input to budgets, provide department representation to business development meetings as required.
• Assist with the development and implementation of trainings and SOPs/practice improvements.

Requirements

• Bachelor's Degree in Chemistry or Life Sciences, Nursing, or equivalent experience.
• Minimum 5 years within the pharmaceutical/CRO industry.
• Proven ability to successfully manage multi-country projects in start-up.

Skills

• Excellent organizational and management skills.
• Strong planning, strategizing, managing, progress monitoring, scheduling, problem-solving, and critiquing skills.
• Good interpersonal skills in a fast-paced, deadline-oriented, and changing environment.
• Excellent self-motivation and motivation skills.
• Outstanding knowledge of ICH GCP across all areas.
• Fluency in English (both oral and written).
• Proficiency in all MS-Office applications including Microsoft Word, Excel, and PowerPoint.

Benefits

When you join Ergomed Group, you make a difference by helping to bring safe and effective pharmaceutical treatment to patients around the world. You’ll join a passionate and collaborative team of experts in clinical research, pharmacovigilance, and quality consulting. We are diverse in many ways, yet our values unite us. Our values are how we work, not words on a wall. If they sound like you, you will feel at home here:

• Quality: we hold ourselves to the standard patients deserve.
• Integrity and trust: we do the right thing, especially when it is hard.
• Drive and passion: we care about the outcome, because someone is waiting on it.
• Agility and responsiveness: we move quickly, because patients cannot wait.
• Belonging: everyone is welcome, and every voice counts.
• Collaborative partnerships: we go further by going together.

U.S. Hiring Locations: Florida, Georgia, South Carolina, North Carolina, Virginia, New York, Tennessee, Texas, Ohio, remote.