Student Services Coordinator - ILEAD

Position Details Position Information Announcement Number STAFF - VA - 26346 For questions regarding this position, please contact: Jason Cummins 406-994-4142 jason.cummins1@montana.edu Classification Title Program Coord II Working Title Student Services Coordinator - ILEAD Brief Position Overview The Student Services Coordinator will provide support to participants to facilitate student success and retention. They will act as an ombudsman by advising and assisting students, who are separated geographically, in negotiating the bureaucracy of a large state university system from the time they apply through graduation and placement. Additionally, this employee will assist the Project Director to establish and maintain efficient office routines that ensure effective grant administration through coordination with on campus administrative offices. This employee will develop and maintain student management system to ensure that appropriate information about each participant such as participant contact information and payback agreements are managed in an appropriate and timely manner. Finally, the Student Service Coordinator will maintain communication with participants and respond to appropriate requests from participants. This position is contingent upon continued grant funding. The Anticipated FTE For This Position Is As Follows: Year 1 at 0.5 FTE Year 2 at 0.5 FTE Year 3 at 0.5 FTE Year 4 at 0.1 FTE Year 5 at 0.1 FTE Position Number 4M1013 Department Education Division College of Education, Health & Human Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5 Benefits Eligible Eligible Salary $21.99 per hour, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement The purpose of the I LEAD project is to recruit, educate, certify and place American Indian educators into administrative positions in schools with high populations of Native American students. The program will result in the award of a master’s degree or Educational Specialist degree in Educational Leadership and certification for school leadership. The curriculum focuses instruction on local school improvement initiatives through problem-based learning assignments. Each candidate will be assigned a mentor who is an experienced administrator in schools with high populations of Native American students. Classes will be delivered during the school year using computer-based instruction and summer classes held on the MSU campus at Bozeman, Montana. All participants must agree to serve as administrators in schools serving Native American children for a period equal to the length of their education and training or repay the cost of the training. https://www.montana.edu/education/grad/edlead/ilead/ Duties and Responsibilities Student Services Prepare forms and maintain a student file for each student which contains relevant student information and paperworkCoordinate student support among campus agencies and act as student ombudsmanProject which courses each student will need per semester and aid in securing necessary resources Administration Assist the Project Director in the budget managementEstablish and maintain effective office routines, maintain project databases,Maintain open communication with various stakeholders using a variety of methodsCoordinate seminar needs, travel arrangements, and office resources as necessaryAssist in the preparation of quarterly reportsCoordinate project activities with the Native American Leadership Center at Little Big Horn College, MSU’s Office of Sponsored Programs, and other on-campus Native American-serving programs, and assist in writing grants to continue the mission of the program. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree in education or a related field.Demonstrated work experience in university student support services or grant managementDemonstrated experience successfully managing large budgetsDemonstrated evidence of strong administration and management skillsDemonstrated evidence of a student-centered, or customer service disposition Preferred Qualifications – Experience, Education, Knowledge & Skills Demonstrated experience working with Native American or Alaskan Native peopleProfessional level work experience in K-12 educationDemonstrated evidence of strong collaboration and communication skillsDemonstrated evidence of innovative thinkingExperience working within the Montana University System or other land grant university systemsDemonstrated familiarity with data management systems such as Banner for financial and student management The Successful Candidate Will The Successful Candidate Will Have The Ability To: Develop and maintain effective and efficient administrative procedures, routines, and data integrity.Develop and maintain excellent working relationships with various stakeholders and partnersDetermine, resolve and act to prevent issues that create barriers to student success.Be a prudent fiscal manager.Provide guidance and advice to program faculty on how best to accomplish program goals.Be a proven successful supervisor and effective trainer of employees.Have the ability to create publicity materials and to make program presentations in a variety of venues. Position Special Requirements/Additional Information Although much of the work will be performed in an office environment located in Bozeman, MT; the incumbent may travel to state, regional and national conferences to promote the I LEAD program as well as travel to the various Indian reservations across the states of MT, ND, SD, and WY to visit students. Less than 15% of the job responsibilities will require overnight travel. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. This position is not eligible for sponsorship. This position is contingent upon continued grant funding. The Anticipated FTE For This Position Is As Follows: Year 1 at 0.5 FTE Year 2 at 0.5 FTE Year 3 at 0.5 FTE Year 4 at 0.1 FTE Year 5 at 0.1 FTE Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number Of Vacancies 1 Desired Start Date At The Conclusion Of a Successful Search. Position End Date (if Temporary) Open Date Close Date Applications Will Be: Screening of applications will begin on July 31, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions This position is not eligible for sponsorship. This position is contingent upon continued grant funding. The Anticipated FTE For This Position Is As Follows: Year 1 at 0.5 FTE Year 2 at 0.5 FTE Year 3 at 0.5 FTE Year 4 at 0.1 FTE Year 5 at 0.1 FTE EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents ResumeCover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*).