Student Records Manager

About the Role

Monitors the operations of the Center’s Records department. Ensures communication with recruiter and DOL to maintain contractual requirements of on-board strength.

Responsibilities

• Ensure the accuracy of student data into the center’s Data 5 system and the CIS system daily.
• Assign new students and schedule travel through Oasis System.
• Administer student records in accordance with PRH.
• Compile weekly termination reports and data for the center operations reports.
• Coordinate the collection of all student records upon termination including sealed confidential records.
• Oversee the transportation for all types of leave, transfers, and termination.
• Reconcile OMS Data to assure Data Five and SPAMIS are correct.
• Respond to student and staff inquiries concerning student pay and allowance routinely and timely.
• Maintain records in sequential order and reflect quality by keeping all information in a systematic format for easy review and audit.
• Publish the student morning/status report daily.
• Maintain accurate tracking and accountability of student clothing allowances.
• Schedule transportation for student winter break.
• Maintain accountability and control of bus tickets and other student transportation.
• Assess personnel needs and work with the Human Resources department to screen and interview potential staff.
• Recommend promotions, transfers, and merit evaluations within the department.
• Conduct and prepare performance appraisals.
• Clearly communicate and consistently model appropriate CSS and employability skills.
• Maintain accountability of staff, students, and property.
• Adhere to safety practices in all areas of responsibility.
• Foster and sustain a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.

Requirements

• High School Diploma or GED required. Associate degree preferred.
• Minimum of three years of related experience.
• One to two years of supervisory experience.
• Experience working with youth.
• Valid driver’s license in the state of employment with an acceptable driving record.