Student Rec & Syst Data Spec

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education, equipping students with real-world readiness for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

About the Role

Join a team dedicated to the mission: Relentless Commitment to Student Greatness in School and in Life™. If you are passionate about inspiring and motivating young learners and prioritize students in education, CSUSA is the right place for you. As a Student Rec & System Data Specialist, you will collect, enter, and manage student and school data in district/parish and CSUSA student information systems, ensuring compliance with state and local requirements to support optimal student outcomes and funding.

Responsibilities

• Data Entry & Accuracy
  • Enter, verify, correct, and audit student data as needed; obtain additional information for incomplete documents.
  • Ensure all student data is up-to-date, accurate, and aligned between the Student Information System (SIS), enrollment system, and state/district systems.
  • Utilize error reports to correct student data and maintain records, attendance, and grade reporting in the SIS.
  • Coordinate with CSUSA departments (e.g., food services, academics) to ensure tight PowerSchool integration for optimal system usage.
  • Assist in clearing CSUSA and district error reports for proper year-long SIS database maintenance.
• School Student Scheduling and Attendance
  • Consult with CSUSA personnel to assist in student scheduling and procedures.
  • Enter daily attendance and maintain accurate attendance reports in both district and SIS systems.
  • Support system End of Year and Start of Year processes in the SIS.
• Special Programs Data
  • Enter Free and Reduced Lunch (FRL) applications into district and company databases.
  • Ensure all FRL data is entered into state or district systems.
  • Collaborate with school ESE/Gifted staff and ELL/MLL/Multi-Lingual Site Coordinators to ensure accurate program data, including home language surveys.
  • Ensure compliance with CSUSA and district procedures for special populations (e.g., special education, gifted, MLL, 504, MTSS), including obtaining records from prior schools and communicating with program leads.
• Managing Student Records
  • Request and process transcripts for incoming students to ensure completeness.
  • Prepare and transmit requests for student transcripts and other official documents.
  • Maintain electronic and hard-copy student records, including attendance, immunization, transcripts, grades, and schedules.
  • Consult with CSUSA and district procedures to obtain special population student records from prior schools for new enrollees.
  • Ensure school compliance with district, state, federal, and CSUSA regulations, including FERPA, and assist in developing enrollment policies.
  • Respond to information requests and maintain strict confidentiality.
  • Review student records for accuracy, completeness, and compliance with regulations.
  • Manage registration, recommitment, withdrawal processes, and associated reporting for all students.
• State Reporting
  • Prepare, compile, and sort documents for data entry into school, district, and state databases.
  • Ensure accurate and optimized enrollment, academic coding (e.g., course coding, teacher certification, class size), scheduling, and student information for funding.
  • Regularly review state error reporting for accuracy and completeness.
  • Monitor and update databases to ensure accurate funding count cycles.
  • Enter and maintain student records, immunization, attendance, and grade reporting in state/district systems.
  • Attend district/state training on formal reporting.
• Marketing and Enrollment Team Membership
  • Cross-train others on critical Entry Data Specialist functions and be cross-trained on other marketing and enrollment functions.
  • Provide status updates and progress on marketing and enrollment-related projects.
  • Prepare enrollment, registration, and application reports for school leadership.

Requirements

• 2-year college degree or equivalent experience (required); higher degree preferred.
• Minimum of 2 years of relevant experience.
• Excellent organization, time management, and follow-up skills.
• Professional demeanor with strong customer service skills.
• Positive attitude and ability to collaborate effectively with others.
• Detail-oriented with a commitment to accuracy.
• Bilingual skills are a plus but not required.
• Ability and willingness to work successfully with students, parents, and staff.
• Must pass a background check.
• Ability to take directions and work proactively.
• Excellent references, including attendance and punctuality.

Qualifications & Skills

• Ability to use social media (e.g., Facebook, Instagram, Twitter, YouTube) and digital marketing to promote the school and CSUSA.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Student Information Systems (SIS), and email communications.
• Knowledge of federal, state, and local requirements for K-12 schools and charter school law preferred.
• Ability to work and interact with individuals at all levels of the organization.
• Strong organizational skills to prioritize and manage multiple tasks.
• Ability to establish operating principles and routines, drive projects to completion, and insist on high quality.
• Excellent communication skills: oral (including presentations), written, interpersonal (active listening), and professional phone etiquette.
• Proactive, creative, and takes initiative.
• Knowledge of company and departmental policies and procedures.
• Commitment to CSUSA’s vision, mission, values, and ethical standards, promoting a team concept.
• Willingness to participate in and complete training programs to increase skill and proficiency.
• Familiarity with current developments and technical sources related to job responsibilities.
• Adherence to company policies, federal and state laws, and safety procedures.

Work Environment

• Usual office working conditions.
• Light physical work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds frequently.
• Travel within or outside of state may be required.

This position is non-exempt and subject to the minimum wage and overtime provisions of the Fair Labor Standards Act.