Student Library Assistant/Data Entry

About the role

The Kansas Geological Survey (KGS), located on West Campus, is seeking a student employee to support its public library and archives operations. This position offers valuable experience in records management, data organization, and customer service.

Responsibilities

• Records Digitization and Data Management (75%)
  • Enter and maintain data in electronic databases with a high degree of accuracy.
  • Scan historical and geological records for archival preservation and access.
  • Review and proofread data entries and scanned documents to ensure completeness, accuracy, and quality.
• Records Organization and Filing (15%)
  • Sort, organize, and incorporate records into established filing systems.
  • Maintain physical and electronic records according to archival standards.
  • Assist with the retrieval and storage of records as needed.
• Customer Service and Communication (5%)
  • Communicate professionally and effectively with supervisors, staff, and library patrons.
  • Respond to information requests and assist patrons in locating resources and records.
  • Provide courteous in-person support to visitors and researchers.
• Other Duties as Assigned (5%)
  • Perform additional administrative, archival, or library support duties as directed by the supervisor.
  • Assist with special projects and departmental initiatives as needed.

Requirements

• Prior experience with data entry, as indicated in application materials.
• Ability to retrieve, transport, and file records, which may include pushing rolling shelving units, using a step ladder, and lifting or carrying materials weighing up to 25 pounds, with or without reasonable accommodation.
• Ability to work in archival storage and records management areas and occasionally handle historical documents that may be dusty, musty, or otherwise affected by long-term storage conditions, with or without reasonable accommodation.
• Availability to work shifts of at least two consecutive hours.
• During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must:
  • Have been enrolled in no less than 6 hours in the past spring semester, or
  • Be pre-enrolled in the upcoming fall semester in no less than 6 hours, or
  • Be enrolled in summer session, or
  • Be admitted to study in the upcoming fall semester.
• Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments do not apply to Student Hourly appointments).
• Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
• A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Schedule

Hours are between 8:00 a.m. and 5:00 p.m., Monday through Friday. Flexible scheduling is available within these business hours, and the start date is flexible.

Pay

Advertised Salary Range: $15.00 per hour

Anticipated Start Date: Monday, September 14, 2026