Student Development Office Assistant (Substitute) (SC - SD)

About the role

The South Orange County Community College District (SOCCCD) fosters a Culture of Care, emphasizing connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and understand the importance of their role in advancing student success and strengthening our District community.

Responsibilities

• Prepare cost estimates for budget recommendations; develop and track assigned budgets including accounts for ICC and ASG; monitor and control expenditures and recommend budget transfers as needed.
• Verify eligibility for students participating in Interclub Council (ICC) and club representatives; provide rosters as needed for verification purposes; assist ICC student representatives and faculty advisors in planning events; assist with special events and activities related to the Student Development Office.
• Oversee the operations of the game room including hiring and supervising staff and accounting for deposits; coordinate the sale of ASB stamps with ASG and ICC representatives; work evening hours from 10 a.m. to 7 p.m. to oversee Student Development Office and Game Room or participate in student activities.
• Answer telephone and walk-in queries to the office; coordinate program activities with other student services functions and programs as needed; communicate with other students and staff as needed to coordinate events and activities.
• Operate an electronic keyboard to input, retrieve, and maintain financial data and text; type, format, proofread and print financial records and reports as well as letters and memos; type from rough draft or verbal instructions; compose correspondence.
• Apply applicable policies and procedures while preparing and maintaining a variety of records and reports; keep ASG and Board minutes updated in the Student Development Office; verify and review written materials for completeness and conformance with established regulations and procedures.
• Assist in maintaining office supplies, facilities, and resources.
• Perform related duties as required.

Requirements

• Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Principles, practices and procedures of business letter writing, data collection, recordkeeping, and report preparation.
• Financial and statistical recordkeeping.
• Interpersonal skills including tact, patience, and diplomacy.
• Office assistance and support duties applicable to a student development office.
• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Basic mathematical concepts.
• English usage, grammar, spelling, punctuation, and vocabulary.

Qualifications

• Learns, interprets, applies, explains, and complies with general District, administrative, and office policies and procedures as well as pertinent laws, regulations, ordinance, and other legal requirements and eligibility criteria for Student Development programs.
• Applies accounting principles to the maintenance of financial accounting transactions and auditing of financial records.
• Maintains the security of confidential materials.
• Responds to requests and inquiries from students, staff, or the public; effectively presents information in person or by telephone to students, staff, or the public.
• Operates word processing, desktop publishing, spreadsheet, database management, and specialized software proficiently.
• Operates office equipment such as computer printer, calculator, copier, and facsimile.
• Schedule and coordinate a variety of developmental activities.
• Independently prepare routine correspondence and memoranda.
• Work independently in the absence of supervision.
• Hire, train, supervise, and evaluate the performance of game room personnel.
• Perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the assigned student development services and activities.
• Use sound judgment in recognizing scope of authority.
• Type or enter data at a speed necessary for successful job performance.
• Compile and organize data and information.
• Maintain filing systems.
• Exercise good judgment in maintaining information, records, and reports.
• Plan and organize work to meet schedules and changing deadlines.
• Adapt to changing technologies and learn the functionality of new equipment and systems.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Skills

• Knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Financial and statistical recordkeeping.
• Interpersonal skills including tact, patience, and diplomacy.
• Office assistance and support duties applicable to a student development office.
• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.
• Basic mathematical concepts.
• English usage, grammar, spelling, punctuation, and vocabulary.

Benefits

Not specified.

Pay

TBD

Schedule

TBD