Student Data Systems Specialist

About the role

The Instructional Data Systems Specialist provides districtwide ownership of the user-facing student data systems, operational workflows, and data structures that support instruction, assessment, specialized programs, compliance, and continuous improvement.

Responsibilities

• Administer and configure district student data systems and applications, including EduClimber, Infinite Campus gradebook and assessment structures, FastBridge, CAPTI, ClassLink-connected applications, and other assigned instructional data tools.
• Manage annual system cycles, including school-year rollovers, data-entry windows, benchmarks, smart forms, thresholds, tags, permission groups, rosters, archives, and other recurring configurations.
• Maintain role-based access and user permissions in collaboration with program leaders and technology staff, ensuring that staff have appropriate access based on job responsibilities.
• Cook with technology staff and vendors to troubleshoot system issues, resolve service requests, and improve the usability and reliability of district data tools.
• Design and maintain standardized workflows for collecting, transferring, validating, storing, archiving, and reporting student data across district systems and programs.
• Conduct routine data validation and quality checks; identify inconsistencies, determine likely sources, and coordinate timely corrections with the appropriate system or program owner.
• Develop and maintain annual operating calendars, standard operating procedures, system configuration records, process maps, training resources, and other documentation necessary for continuity and consistent implementation.
• Serve as the liaison between instructional program leaders and technical staff, partners closely with the District Assessment Coordinator (DAC) and technical data analytics staff, and serves as the district's backup DAC.

Qualifications

• Bachelor's degree in education, educational technology, information systems, data management, research and evaluation, or a related field.
• Current Minnesota teaching license.
• At least three years of successful experience in K-12 education involving student information systems, assessment or intervention data systems, gradebook operations, program data management, or a closely related function.
• Demonstrated experience configuring and maintaining data systems, developing repeatable workflows, validating data, documenting processes, and troubleshooting user or system issues.
• Demonstrated ability to translate instructional or program requirements into clear technical and operational specifications.
• Experience designing and delivering training or support for adult learners with varied levels of technical expertise.
• Knowledge of student data privacy, security, confidentiality, and applicable requirements, including FERPA.
• Strong project-management, communication, problem-solving, and organizational skills, including the ability to manage multiple recurring cycles and deadlines with close attention to detail.

Skills

• Knowledge of K-12 instructional, assessment, intervention, gradebook, and student-data workflows.
• Ability to communicate effectively across instructional, program, administrative, and technical roles and translate among their differing needs and language.
• Skill in data validation, quality assurance, descriptive reporting, documentation, systems administration, and technical troubleshooting.
• Ability to establish clear operating procedures, manage complex annual cycles, and maintain continuity across changes.

Benefits

Salary: $80,000 - $92,000

Pay

Salary: $80,000 - $92,000

Schedule

261 days per year 8 hours a day