Student Data Management Clerk - Clerical Support - School

License and Certification Qualifications

None Required

Education Qualifications

H.S. Diploma or General Education Degree or equivalent Required

Technical School or College Experience

Two years of college Preferred

Experience Qualifications

Two years experience in an office or clerical environment Preferred

Skills Qualifications

• Ability to operate in a Windows environment and various integrated applications
• Ability to reason logically
• Ability to communicate courteously using grammatically correct English with the general public, students, faculty, and staff
• Ability to follow oral and written instructions quickly and accurately
• Ability to maintain strict confidentiality
• Ability to act as a representative of Gwinnett County Public Schools

Primary Responsibilities

• Input data into the Student Information System (SIS) and related applications, ensure data quality with the support of local school administration, support the compliance of state reporting requirements, assist with the scheduling processes, and create and execute queries of, and provide data and reports from the SIS to local school staff, central office staff, and schools outside of the district.
• Process enrollments, withdrawals and online registration in support of student registration.
• Retrive information from GUIDE for enrollment of students.
• Update student data in SIS such as demographic, health, contact information, special programs, services, and other data fields.
• Enter student course history information from out of district transfers after transcription.
• Process information requests accurately and quickly as assigned.
• Facilitate data gathering, data entry, and data accuracy for graduation cohort (high school), withdrawal reasons, CCRPI, and other such national, state, and local reporting.
• Assist in maintaining accurate discipline and attendance data including running daily attendance report and/or period attendance.
• Assist in maintaining accurate school data (i.e. discipline, attendance, etc.).
• Maintain familiarity with job-related software applications and attend district training.
• Perform other duties as assigned.

Physical Demands

• Frequent sitting for extended periods of time
• Occasional lifting and/or moving up to 25 pounds
• Occasional stooping, kneeling, or crouching
• Occasional use of hands to touch, handle, feel, and/or reach
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus
• Required to operate a motor vehicle in performance of duties