Strategic Events and Engagements Coordinator

About the role

KBR is seeking a highly organized and energetic professional to plan, coordinate, and execute logistics for a semi-annual weapons planning conference at the General Officer level/Senior Executive Service level. This role serves as the central integrator for conference planning and execution, ensuring all administrative, logistical, operational, stakeholder engagement, and coordination requirements are synchronized and completed to standard. The ideal candidate will be comfortable operating in a high-visibility environment, coordinating directly with General Officer level participants, while also being willing to personally handle all tasks, no matter how small, to ensure a successful event.

Responsibilities

• Serve as the lead coordinator to develop and execute plans for a semi-annual weapons planning conference involving general officer-level participation.
• Handle a wide range of tasks across a large team environment and government/joint agencies, from essential administrative and logistical duties to direct coordination with General Officer-level participants, demonstrating a "no task too small" mindset.
• Develop and maintain integrated planning timelines, task trackers, event checklists, seating/room planning, and execution schedules.
• Coordinate conference logistics including venue selection, room setups, audiovisual support, catering, transportation considerations, badging, and attendee support.
• Manage invitation development, distribution, RSVP tracking, participant registration, and attendee communication.
• Coordinate development and staffing of conference agendas, read-aheads, event materials, speaker support packages, and administrative products.
• Synchronize with Government stakeholders, joint service representatives, international participants, and industry attendees to ensure planning requirements are identified and addressed.
• Coordinate with security, public affairs, protocol, and communications stakeholders on all event requirements.
• Track action items, decisions, suspense dates, and follow-up requirements before, during, and after each conference.
• Provide on-site event execution support and troubleshoot issues in real time to ensure smooth conference operations.
• Develop after-action materials, lessons learned, and recommendations to improve future conference planning and execution.

Qualifications

Required

• Bachelor's degree
• Experience in event planning, protocol, executive coordination, program support, operations support, or conference management in a defense, Government, or similarly complex environment.
• Experience coordinating high-visibility events involving senior leaders, flag officers, general officers, or executive-level stakeholders.
• Demonstrated ability to manage multiple planning lines of effort simultaneously, including logistics, scheduling, invitations, stakeholder coordination, and execution support.
• Extremely detail-oriented with the ability to manage timelines, track actions, and ensure completion of all planning requirements.
• Strong written and verbal communication skills for senior audiences.
• Experience coordinating across multiple stakeholder groups, including Government, military, industry, and external partners.
• Ability to operate professionally and effectively in a fast-paced, high-visibility environment.
• Ability to anticipate issues, solve problems proactively, and execute complex events with minimal oversight.
• Active Secret clearance

Desired

• Experience in protocol or ceremonies.
• Experience coordinating events with joint service, international, and industry participation.
• Familiarity with protocol considerations for senior leader or general officer-level events.
• Experience with event registration tools, attendee tracking systems, and conference planning platforms.
• Prior experience supporting a government program office, headquarters staff, or senior leader engagement process.
• Active Top Secret clearance

Work environment

• Location: On-site (Eglin AFB, FL)
• Travel Requirements: Low
• Working Hours: Standard – Core hours 0900 - 1500

Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Job ID: R3000704